Operations Coordinator

The Vanderblue Team is seeking a highly organized, detail-oriented, and proactive Operations Coordinator to support our CEO and enhance the overall client and team experience. This individual will manage the CEO’s calendar and communications, oversee marketing presentations, coordinate team events, and ensure exceptional client care. A strong background in real estate, excellent communication skills, and a passion for event planning and relationship management are essential.

Key Responsibilities:

Client Care & Event Coordination:

- Maintain and enhance relationships with past clients by executing follow-up initiatives (e.g., sending note cards, anniversary gifts).

- Plan and execute team events, including happy hours, community engagement activities, and client appreciation events.

- Keep the Vanderblue Team top of mind for past clients by ensuring consistent engagement and thoughtful interactions.

- Develop strategies to enhance client retention and referral business.

Executive Assistant Duties:

- Serve as the primary assistant to the CEO, managing their calendar, scheduling meetings, and handling email correspondence.

- Prepare and organize marketing presentations, ensuring accuracy and creativity.

- Coordinate with internal and external stakeholders on behalf of the CEO.

- Anticipate the CEO’s needs and take initiative in prioritizing tasks and projects.

Office & Team Support:

- Assist with various office projects as needed, taking the lead on initiatives that improve efficiency and organization.

- Maintain a well-organized workspace and contribute to a positive office environment.

Required Qualifications:

- Minimum of 2 years of experience in the real estate industry.

- Proven ability to handle executive-level tasks with discretion and professionalism.

- Exceptional organizational skills, attention to detail, and ability to multitask.

- Strong event planning and coordination experience.

- Excellent written and verbal communication skills.

- Proficient in Microsoft Office Suite and other relevant software.

Preferred Qualifications:

- Experience with real estate CRM systems and marketing tools.

- Background in client relationship management and engagement strategies.

Why Join the Vanderblue Team?

- Be part of a dynamic real estate team known for innovation and client satisfaction.

- Opportunity to grow and develop in a supportive, fast-paced environment.

- Play a key role in shaping both internal team culture and client experience.

If you are a motivated individual who thrives in a multitasking role and enjoys both executive support and client care, we encourage you to apply!