HR Coordinator

Non-Exempt/Full-time (30 weekly hours), benefits eligible

Reports To: Director of HR

Collaborates With: Human Resources, Accounting, Department Heads, all staff as necessary

Job Summary:

The Human Resources Coordinator will assist the Human Resources department in an administrative support role. This role is responsible for administrative duties, fielding HR related questions from staff, managing the HR inbox (internal & external communications), scheduling HR related activities, supporting other departments with basic HR related needs, posting job advertisements, help with inventory, and other support related roles.

 The ability to maintain confidentiality is a requirement of this position. This position will be challenging despite the administrative nature due to the volume of work during the day, responsibility for multiple simultaneous projects, and support of employees who have individual, unique needs. This position will also challenge the individual to be consistent interpreting internal policy while maintaining empathy in response to employee questions (with support from HR Manager).

Responsibilities/Essential Functions:

• Administration
  •      Ensure compliance with federal, state, and local  employment laws and regulations.
  •      Field questions from the staff related to employee handbook, resetting passwords, questions about who to go to for what, process, policy, benefits, etc. redirect questions to appropriate team or individuals as necessary
  •      Update employee changes in the system.
  •      Prepare HR-related reports and metrics as required.
  •       Assist in organizing employee training sessions and maintaining training records.
  •       Manage the HR inbox by responding to inquiries within 24 hours using a tactful voice that represents the Verdes values
  •      Announce HR events

• HRIS
  •      Manage and maintain the Human Resources Information System (HRIS), ensuring data accuracy and system optimization.
  •      Train employees and HR staff on HRIS functionalities and troubleshoot system-related issues.
  •      Ensure the confidentiality and security of employee data in the HRIS

• Benefits
  •      Administer employee benefits programs, including health, retirement, and wellness initiatives.
  •      Print benefit packets and request marketing collateral from partners/brokers
  •      Host monthly new employee benefits orientations
  •      Ensure new hire enrollment or waiver of benefits
• Recruiting
  •       Manage internal job postings and support with recruiting as needed
  •       Assist with job postings, candidate sourcing, and interview scheduling.
  •      Conduct initial screenings and coordinate the onboarding process for new hires.
  •      Understand the current applicant tracking system (ATS) and help managers as needed
  •     Send offer letters as needed

• New Hires
  •      Schedule on-boarding activities with all new hires including, but not limited to, set-up new account in payroll/HRIS, direct deposit, handbook/policy acknowledgement, I9, criminal background screening, drug testing, new hire photo
  •      Coordinate with hiring managers and departments to prepare for new employee arrivals, including equipment, access, and workspace setup.
  •      Regularly gather feedback from new hires to continuously improve the onboarding process.
  •      Communicate with state entities to follow up on background check statuses, and other HR related communication as needed

• Payroll
  •       Manage payroll processes in partnership with the finance team.
  •      Collect and verify timesheets, ensuring accuracy and compliance with company policies.
  •       Address payroll-related inquiries and discrepancies in a timely manner.
  •      Maintain accurate payroll records and ensure compliance with wage and hour laws.

•     Other duties as assigned

Required Skills and Qualifications:

•     Attention to detail
•     Must be able to maintain confidentiality
•     Communication skills: active listening, written, verbal, communicate with tact & diplomacy
•     Emotional intelligence: self-awareness, self management, relationship management, social  awareness
•     Independence
•     Solutions focused
•     Teamwork
•     Technological savvy
•     Time Management
•     Troubleshooting

Preferred Qualifications:

•     Bachelor’s degree
•     Previous HR related experience

Computer Preferred Qualifications:

•     Basic typing
•     Ability to learn new software
•     Familiarity with Office suite, SharePoint applications

Physical and Emotional Requirements:

•      Must be able to sit for long periods of time, 8 – 10 hours multiple days in a row
•      Must be able to lift at least 30 lbs.
•      Ability to work in a confined area.
•      Must be able to bend/stoop/climb/reach
•     Must be able to understand complex information
•     Must be able to be physically present in the administrative office
•     Ability to handle high stress situations, ambiguity, and changing priorities
•     Must be able to tolerate a reasonable amount of work stress

Compensation/Hours:

Compensation - DOE; 30 hours/wk., Mon – Friday 8:00am to 5:00pm

•      PTO accrual (tenure-based increases) & NMPSL sick  leave accrual
•      Health Insurance with employer contribution (PPACA compliant)
•      Vision Insurance with employer contribution
•      Dental Insurance with employer contribution
•      Employee Assistance Program: 100% employer paid
•      401K
•      25% Employee Discount
•      50% paid Maternity/Paternity Leave – For four weeks, after one year of employment
•      Paid Sabbatical Leave of four weeks after five years of employment
•      Paid Voting Leave – up to two hours
•      Referral Program – $400 for a referral who is retained for 6 months
•      Flexible schedules and remote work available based on position
•      Pet Friendly – based on work location and position & pet insurance offered

It is the policy of The Verdes Foundation to provide equal employment (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity, and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, The Verdes Foundation, will provide reasonable accommodations for qualified individuals with disabilities.