Budget Manager

Department: Finance

FLSA: Non-Union Exempt

Pay Grade: 10

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Provides highly responsible and complex administrative management to other members of the financial team and prepares and maintains records, financial and statistical reports. Budget duties include developing, analyzing and applying performance measures with regard to Village services and resources; communicating budget directives, goals and procedures; preparing and conducting budget related research and analysis and coordinating assigned activities with other Village departments, division, and outside agencies. This position will also be required to provide leadership in project implementation and managing as well as supporting the department’s goal to improve processes and better meet the needs of both the internal and external stakeholders.

SUPERVISION RECEIVED AND EXERCISED

Receives administrative direction from the Finance Director

Exercises direct supervision over supervisory, professional, technical and clerical staff.

EXAMPLES OF DUTIES- Essential and other important duties and responsibilities may include, but are not limited to, the following:

Essential duties and responsibilities

1. Assist with the operations of the Finance Department; assume management responsibility for all services and activities specifically service delivery, customer service, and operational effectiveness.

1. Manage and participate in the development and implementation of goals, objectives, policies and priorities for assigned programs; recommend and administer policies and procedures.

1. Monitor and evaluate the efficiency and effectiveness of services delivery methods and procedures related to various grants procured by the Village; recommend, within Departmental policies, appropriate grant budgets for expenses based on timing of revenues.

1. Assist the Finance Director in planning, directing, coordinating and review the work plan for Finance Department; assign work activities; projects and programs; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems.

1. Select, train, motivate and evaluate department personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.

1. Assist departments in developing performance measures with regard to Village services and resources; analyze and apply performance measures in the budget process to improve Village services and utilize Village resources more efficiently.

1. Evaluate operational expenses related to internal and external goods and services to determine efficiency of operations. Propose and implement appropriate budget amendments based on evaluation; ensuring updates align with current written procedures and practices, and communicate those changes to the Finance Director for presentation to the Village Manager and Village Board.

1. Evaluate Village revenue sources including but not limited to property taxes, sales taxes, Federal, State and local grants, charges for service and, fines and penalties. Proposing revenue growth opportunities in adherence to Village policy and procedures. Communicate proposed changes to the Finance Director for presentation to the Village Manager and the Village Board.

1. Participate in a variety of special projects; install new software on the Finance Department computers; conduct surveys and complete Quarterly Financial Update for the Board of Trustees

1. Serve as liaison for the Finance Department with other Village departments, divisions, and outside agencies, assist in the resolution of sensitive and controversial issues

1. Serve as staff liaison on a variety of boards, commissions and committees; including but not limited to the finance committee; prepare and present staff reports and other necessary correspondence.

1. Provide responsible staff assistance to the Finance Director

1. Conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to Village budget process, financial policies and procedures as appropriate.

Other Important Duties

1. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the fields of finance and budgeting.

1. Respond to and resolve difficult and sensitive citizen inquires and complaints.

1. Perform related duties and responsibilities as required.

QUALIFICATIONS (Examples of required knowledge, skill, ability, training and experience to perform the essential duties of the job classification)

            Knowledge of:

• Operation Characteristics, services and activities of the Finance Department
• Management skills to analyze program, policies and operational needs
• Principles and practices of municipal budget development and implementation
• Principles of supervision, training and performance evaluation.
• Basic computer operation function and techniques.
• Pertinent Federal, State, and local laws, codes and regulations

Ability to:

• Manage, direct and coordinate the work of lower level staff
• Select, supervise, train, and evaluate staff
• Oversee and assist with the direction of operations, services and activities of the Finance Department.
• Develop and monitor operating budget goals, objectives, and procedures.
• Develop and monitor capital budget goals, objectives, and procedures
• Analyze funding problems, identify alternative solutions, project consequences of proposed action and implement recommendations to support goals.
• Research, analyze and evaluate revenue and expense trends.
• Perform short- and long-term financial forecasting
• Operate a computer
• Interpret and apply Federal, State and local policies, laws and regulations
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain working relations with those contacted in the course of work
• Establish and maintain working interpersonal skills in the workplace to effectively interact with others.
• Maintain reasonable and predictable attendance

Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following

• Walking, standing, or sitting for extended periods of time
• Operating assigned equipment

        Maintain effective audio-visual discrimination and perception needed for:

• Making observations
• Communicating with others
• Reading and writing
• Operating assigned equipment

       Sustain cognitive abilities that enable the potential for:

• Making sound decisions
• Demonstrating intellectual capabilities

WORKING CONDITIONS

            Work in an office environment; sustained posture in a seated position

Diversity Equity & Inclusion Statement

The Village of Oak Park commits itself to diversity, equity and inclusion by recognizing that creating a mutually respectful, multicultural and equitable environment does not happen on its own, it must be intentional. This includes providing equal opportunities for everyone regardless of race, ethnicity, gender identity, sexual orientation, religion, ability, military or veteran status or any other characteristics.