Human Resources Assistant (Part Time)

VILLAGE OF SKOKIE
EMPLOYMENT OPPORTUNITY

Notice of Accepting Applications for the Position of:

Human Resources Assistant
Part»Time (Not to exceed 19 hours per week)

Hourly Pay The hourly pay range for this position is $24.36 - $31.87. The starting

Rate; hourly pay range is $24.36 - $26.86, depending on qualifications. This
position is not eligible for any benefits offered to fulf-time empioyees or part-
time employees working more than 20 hours per week.

Brief Under general direction of the Human Resources Director, performs

Description duties related to recruitment, employee relations, benefit administration,

of Duties: compensation, and administrative support; Actively participates in the
recruiting process by coordinating job postings on applicable job boards,
websites, and socia! media platforms; Reviews resumes and performs
screening interviews, reference checks & background checks; Prepares
the monthly Board of Fire and Police Commission agenda and
associated documents; Utilizes the resources within the BS&A HR
module and becomes a subject matter expert; Answers telephones and
directs callers (both internal and external) to appropriate individual or
takes messages; Maintains confidential documents including personnel
forms & records, medical records, and budget and expenditure records,

in accordance with applicable legal requirements; Assists the HR team
with various research and/or special projects; Drops off and retrieves
internal and external mail; Performs other work-related duties, as

assigned.

Required High School diploma or equivalent required, college degree preferred;
Education, Prior public sector administrative experience helpful; Prior public sector
Training and Human Resources experience highly desirable; Must be familiar with
Experience: working in an office setting, with using standard office equipment, and

with all Microsoft Office Suite applications; Must be able to work
independently, prioritize objectives, manage multiple projects, & be
comfortable in a fast-paced, dynamic office setting; Must maintain
confidentiality and use sound judgement in dispensing information;
Excellent written & verbal communication skills required; Knowledge of
English usage, spelling, grammar, punctuation, and ability to proofread.

Application To be considered for this position, please submit a completed Village of
Process: Skokie Application for Employment by Friday, April 14, 2023, to: Village

of Skokie Human Resources Office, 5127 Oakton St., Skokie, IL 60077
or email to Human.Resources^skokie.org.

APPLICATION DEADLINE: Friday, April 14, 2023

The Village of Skokie is an Equal Opportunity Employer

609726

VILLAGE OF SKOKIE, ILLINOIS Job Description

Created: March 2023

JOB IDENTIFICATION

Position Title: HUMAN RESOURCES ASSISTANT (Part-Time)

Salary Range: A 141

FLSA Status: Non-Exempt

Department: Manager's Office

Division/Unit: Human Resources

Reports to: Human Resources Director

Supervises: None

JOB PURPOSE

Under general direction of the Human Resources Director, performs duties related to
recruitment, empioyee relations, benefit administration, compensation, and administrative
support.

ESSENTIAL JOB FUNCTIONS

• Creates documents that require some independent judgment and knowledge of

department/division poiides and procedures

• Actively participates in the recruiting process by coordinating job postings on applicable

job boards/websites, reviewing resumes, and performing screening interviews

• Oversee the social media recruitment efforts

• May conduct screening interviews for non-exempt and designated exempt positions; new

associate orientations, conducts reference and background checks, as required

• Compile and submit requested reports to designated personnel; Maintains BS&A records

and compiles reports from database as needed.

• Prepares the monthly Board of Fire and Poiice Commission agenda and associated

documents

• Prepares paperwork required to place employees on payroll and establishes hard copy

personnel fiies

• Ensures fu!l compiiance with mandatory HR training standards for ail departments

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• Utiiizes the HR resources within the BS&A system and becomes a subject matter expert

on the HR module

• Responds to routine questions and requests, based on scope of knowledge

• Answers telephones and directs callers (both intemai and external) to appropriate

individual or takes messages

• Processes and maintains a variety of confidential information and documents induding

forms, personnel records, medical records, payroll, budget and expenditure records in
accord with applicable tegai requirements

• Obtains and provides information or expiains interpretations concerning departmental and

Village poiicy and procedures

• Makes arrangements for meetings and appointments (internal and externai) and books

conference rooms.

• Responds to / answers routine correspondence under supervisor's signature and may be

asked to represent or accompany supervisor at meetings

• Maintains VOS information on Public Salary database and responds to surveys and

related questions from other communities

• Assists the HR team with various research and/or special projects

• Drops off and retrieves internal and external mail

• Performs other duties, as required

OTHER RESPONSIBILITIES

• May create the monthly HR report for the Manager's Newsletter

• May assist with and coordinate budget preparation materials, empioyee recognition efforts,

and unemployment compensation claims

• May advise employees regarding fringe benefits, salary information, and related matters

KNOWLEDGE / SKILLS / ABILITIES

• Ability to maintain confidentiality.

• Some knowiedge of office procedures and practices.

• Able to effectively use MS Office Suite applications including Word, Excel and Powerpoint

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• Some knowledge of and/or interest in recruitment, labor iaws, and employee relations

• Good understanding of social media platforms for employment posting purposes

• Skil! in gathering information and identifying the nature of problems

• Skill in exercising good judgment, maintaining confidentiality, and decision making

• Abiiity to present information clearly and concisely

• Must be able to work independently, possess exceiient organizational skills, and able to

manage and prioritize multiple projects

• Ability to communicate dearly and concisely, both oraliy and in writing and interact

effectiveiy with co-workers, coileagues, and the public

• Abiiity to compose letters or memoranda, prepare reports and establish and maintain

records and files

• Knowledge of English usage, spelling, grammar, punctuation, and ability to proofreact

• Skid in use of discretionary Judgment in dispensing information

» Ability to retrieve and compile information from muitipie sources to complete assignments

EDUCATION / TRAINING / EXPERIENCE

• High school diploma or equivalent required; coilege degree preferred

• Prior public sector administrative experience helpful, prior public sector Human

Resources experience highly desirable

• Must be familiar with working in an office setting and with using standard office

equipment

PHYSICAL AND ENVIRONMENTAL CONDITIONS

The duties performed are representative of sedentary work with occasional exertion of 10
pounds of force. The work is regularly in an indoor environment, in an office setting that is
quiet except for office equipment background noises. May be subject to frequent interruptions
by telephone cailers and waik-in visitors.

While performing the duties of this position, the intern is constantly required to sit, talk, listen,
hear the normal range of sounds, read written reports, use hands to operate essential office
equipment including computer/typewriter keyboard, telephone, etc. Visuai acuity is important.
The intern is frequently required to stand and periodicalSy move to other locations within the

building.