Sales and Marketing Project Coordinator

About The Villages Health
The Villages Health is a patient-centered primary care driven, multi-specialty medical group with over 800 team members. Our unique care model gives us both the time and resources to truly care for our patients, along with a company culture that supports a healthy work-life balance for our team members. Our purpose, mission and vision is to empower Villagers and the surrounding communities to live out their dreams by keeping them healthy and healing them quickly. Together, we are changing the way healthcare is delivered and are making a positive difference in the lives of our patients and the communities we serve. In doing so, The Villages Health is creating America’s Healthiest Hometown.

Our Full-time Benefits
Medical, Dental & Vision Insurance | Matching HSA & 401k | PTO & Paid Holidays | The Villages Charter School Eligibility | & much more!

Hiring Event
Please bring your resume and join us:

• Friday, February 21st from 9:30 AM to 1:30 PM at The Villages Health Administrative Office (6503 Powell Road, The Villages, FL 34785) – RSVP’s are encouraged through Eventbrite at https://bit.ly/3ZSgzSE

Responsibilities:
An exempt position responsible for coordinating a wide variety of initiatives, deliverables and implementations related to The Villages Health sales and marketing initiatives and other tasks or projects as assigned by the Manager of Sales and Marketing. The Sales and Marketing Coordinator will assist fellow marketing and sales team members with daily duties, which may include organizing and ordering marketing material inventory and delivery to care center New Patient Specialists; monitoring and updating project tracking and timelines to ensure deadlines are met in a timely manner; maintaining sales leads and assisting with CRM entries; managing sales and marketing events, help maintain projects moving through the marketing team to ensure timely completion; data analysis of weekly, monthly, quarterly and yearly sales reports; preparing marketing and sales reports by collecting, analyzing and summarizing data via charts and spreadsheets; preparing presentations for Sales and Marketing Manager and Sales and Marketing Vice-President. General administrative assistant duties as needed by the Sales and Marketing Manager and Sales and Marketing Vice-President. This position is an integral part of the sales and marketing teams.

Essential Duties and Responsibilities:

• Organizes and orders marketing material inventory and deliveries to care centers as needed by New Patient Specialists.
• Monitors and updates project tracking and timelines to ensure deadlines are met.
• Manages Sales and Marketing events, both internal and external, including set-up; invitation mailing; calendar invitations, catering, and more.
• Prepares reports by collecting, analyzing, and summarizing data, both for the marketing team and sales team through charts and spreadsheets to indicate ROI in collaboration with data team members.
• In collaboration with marketing team, works with advertising agency to schedule and monitor advertising and marketing projects through Microsoft Planner and Basecamp systems.
• Assists with presentations via PowerPoint and other methods for Sales and Marketing Manager and V.P.
• Provides back-up support for New Patient Specialist team, which may include providing tours for prospective patients and communication with patients and prospective patients.
• Works closely with internal departments to coordinate project timelines for marketing efforts.
• Helps coordinate external sales efforts through sales lead generation and monitoring.
• May help with copywriting, proofreading and design services through the Marketing Department.
• Analyzes and tracks marketing efforts, such as number of calls through specific campaigns, to ensure goals were achieved. Will make recommendations for needed adjustments.
• Assists with efficiency of day-to-day office operations, such as maintaining inventories and supplies, managing calendars, and coordinating meetings and organizing travel arrangements.
• Assists with development and creation of social media posts, such as Facebook.
• Prepare communications such as memos, emails, and reports; write and edit documents.

Education/Experience Requirements:

• Bachelor’s degree in marketing, communications, or related field preferred. Will consider applicable experience.
• Excellent verbal and written communications skills.
• Excellent organizational skills and attention to detail.
• Strong data analysis skills: ability to create graphs, charts, and spreadsheets.
• Ability to work independently and on a team.
• High level of computer proficiency.
• Design and writing skills a plus.
• Experience working with customers/patients and developing relationships within an organization.
• Time management skills with ability to meet deadlines.
• Microsoft Office 365; particularly Excel; One Drive, Teams and database management tools.
• Ability to take meaningful notes for future action.
• Other duties as assigned or as needed for project completion.

Salary is commensurate with experience.

Questions? Contact us at recruitment@thevillageshealth.com

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