K-12 Bid Coordinator (Proposal Specialist)

The Affinity Group is seeking a dependable and detail orientated K-12 Bid Coordinator (Proposal Specialist) in the Southeast. This is a remote position; however, for training and as needed, you will be required to visit a local office in the Southeast.

About The Role

Reporting to the Bid Team Manager, the Bid Coordinator will coordinate and administer bid pricing and details submittal of K-12, cruise and government proposals. This position will create supporting documentation for review, while effectively communicating with key stakeholders regarding all proposal activity end-to-end.

Who We Are

GREAT PLACE TO WORK CERTIFIED

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The Affinity Group is one of the fastest-growing food sales and marketing agencies, with a national presence throughout North America and Canada. We represent some of the most recognizable and well-regarded food brands in the industry.

What You’ll Do

• Coordinate the bid quotation process for stakeholders in an accurate and timely manner.
• Work in conjunction with the appropriate sales associates and clients to formulate bid strategies.
• Analyze and identify required bid specifications to prepare bid quotations and or documents.
• Prepare bid quotations and/ or documents for submission to the appropriate stakeholder using their submission guidelines.
• Continuous communication with all stakeholders throughout the bid process.
• Maintain an accurate follow-up system for actively tracking bids and quotations to assure no bid is left behind.
• Monitor department and employe inbox.
• Effective written and verbal communication that resonates across various stakeholders.
• Works with existing templates and rough draft material to convert data into high-impact content that strengthens the quality of the proposal.
• Attends meetings and trainings to develop on-going product knowledge.
• Participates as a team member in a collaborative environment.
• Contributes to the completion of team goals and assigned tasks.
• Will closely monitor K-12 proposal compliance within strict deadlines.
• Performs components and document production to include formatting, proofing, printing, binding, and preparing proposal documentation for shipment and review.
  
  

Qualifications

• Must have 3 years of direct experience working in an office and or data entry setting.
• Must be familiar and or have direct experience in preparation, composing, compiling, and reviewing documents for a submittal processes.
• Demonstrated stakeholder relationship building and maintenance skills.
• Demonstrated ability to communicate clearly and concisely in written and verbal formats, with innate ability to analyze, synthesize and condense text.
• Strong mathematical and analytical skills.
• Ability to accurately read bid documents and bid specifications.
• Willingness and ability to operate in a deadline-driven environment.
• Flexibility in the face of rapidly changing circumstances.
• Strong attention to details and demonstrated follow-up skills.
• Demonstrated time management and organization skills, including the ability to plan and manage multiple priorities simultaneously to achieve results.
• Proven proficiency in general computer applications, as well as advance skills in the use of Microsoft office 365, SharePoint, and Adobe Acrobat.
  
  

What to Expect

• Typical workweek runs Mon thru Fri (8:00 A.M. to 5:00 P.M.)
• Ability to meet the physical nature required within a typical office setting. (i.e., listen, hear, talk, visual). Sitting for extended periods of periods, completing repetitive hand and finger motions.
  
  

How We Make Room for You:

• Health & Wellness: Medical, vision, and dental insurance plans
• Company life insurance, supplemental insurance, and short/long term benefits
• 401(k) Retirement plan with employer match
• Paid Time Off & Company Holidays
• Employee Stock Ownership Program (ESOP)
  
  

The Affinity Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided on the basis of qualifications, merit, and business need.