What are the responsibilities and job description for the PAS Data File Manager position at THE VOICE OF THE MARTYRS?

Job Description

The Voice of the Martyrs is a non-profit, inter-denominational Christian organization dedicated to assisting the persecuted church worldwide. VOM was founded in 1967 by Pastor Richard Wurmbrand, who was imprisoned 14 years in Communist Romania for his faith in Christ. His wife, Sabina, was imprisoned for three years. In the 1960s, they were ransomed out of Romania and came to the United States. Through their travels, the Wurmbrands spread the message of the atrocities that Christians face in restricted nations, while establishing a network of offices dedicated to assisting the persecuted church. The Voice of the Martyrs continues in this mission around the world today.

Employees must personally adhere to our statement of faith and five main purposes.

The Voice of the Martyrs Statement of Faith

We believe the Bible to be the inspired, the only infallible, authoritative Word of God.
We believe that there is one God, eternally existent in three persons : Father, Son, and Holy Spirit.
We believe in the deity of our Lord Jesus Christ, in His virgin birth, in His sinless life, in His miracles, in His vicarious and atoning death through His shed blood, in His bodily resurrection, in His ascension to the right hand of the Father where He intercedes for us, in His present rule as Head of the Church, and in His personal return in power and glory.
We believe that all men and women are lost and face the judgment of God, that Jesus Christ is the only way of salvation, and that repentance of sin and faith in Jesus Christ is necessary for regeneration by the Holy Spirit.
We believe in the present ministry of the Holy Spirit, whose indwelling enables the Christian to live a godly life.
We believe in the resurrection of both the saved and the lost; the saved unto the resurrection of eternal life in the presence of our Lord, and the lost unto the resurrection of damnation and eternal punishment.
We believe in the spiritual unity of believers in our Lord Jesus Christ and that all true believers are members of His body, the Church.
We believe that we must dedicate ourselves to prayer, to the service of our Lord, to His authority over our lives, and to the ministry of evangelism.

VOM's Five Purposes

To encourage and empower Christians to fulfill the Great Commission in areas of the world where they are persecuted for sharing the gospel of Jesus Christ.

To provide practical relief and spiritual support to the families of Christian martyrs.

To equip persecuted Christians to love and win to Christ those who are opposed to the gospel in their part of the world.

To undertake projects of encouragement, helping believers rebuild their lives and Christian witness in countries that have formerly suffered oppression.

To promote the fellowship of all believers by informing the world of the faith and courage of persecuted Christians, thereby inspiring believers to a deeper level of commitment to Christ and involvement in His Great Commission.

Equal Employment Opportunity

In order to provide employment free of discrimination to all individuals, employment decisions at VOM will be based on job qualification, character, and spiritual fitness.

VOM is, and will continue to be, an equal opportunity employer. It is VOM’s policy to abide by all state and federal laws prohibiting discrimination against applicants and / or employees on the basis of race, color, national origin, age, disability, gender, pregnancy, genetic information, military status, or other legally protected status. As a Christian religious organization, VOM is permitted to discriminate in employment on the basis of religion. This means that VOM may terminate, discipline, or refuse to hire any employee or applicant who disagrees with or engages in behavior which is inconsistent with VOM’s religious teachings or beliefs.

VOM believes the Bible teaches that marriage is exclusively the legal union of one man and one woman and that legitimate sexual relations are exercised solely within marriage. Therefore, we do not recognize or condone any marriage between individuals of the same gender or between more than one man and woman; and we believe that extra-marital sexual activity, such as adultery, fornication, incest, homosexuality, pedophilia, bestiality, the creation and / or distribution and / or viewing of pornography, and efforts to alter ones gender, are sinful and incompatible with the Bible and Christian behavior.

VOM will make reasonable accommodation for qualified individuals with known disabilities unless doing so would result in an undue hardship. This policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination, and access to benefits and training.

Employees are responsible for understanding, adhering to and strictly enforcing this policy. Staff who feel that they have been unlawfully discriminated against, should bring this to the attention of their immediate supervisor (if applicable), director, or Human Resources. Anyone found to be engaging in any type of unlawful discrimination will be subject to disciplinary action, up to and including termination of employment.

All prospective employees will have their references checked and may be subject to a background check and / or drug screening.

Ministry Support Division

Partner Account Services (PAS)

Reports to : Partner Relationships Director

FLSA Exempt Employee

Summary. Manages all data file import operations. Supervises and develops the PAS data file staff, clearly communicating performance expectations. Oversees processes and procedures of PAS data file team in collaboration with the department’s management team. Assignment and oversight of special projects to data file staff. Manages resolution of import errors and import file failures. Creates a positive work environment and maintains good working relations with the Partner Relationships team as well as other ministry staff.

Subordinate Titles and Scope of Supervisory Responsibility. PAS Representative(s) and PAS Senior Representative(s) - Data File / Imports

Core Duties

Oversees training of new and development of current PAS data file staff through coaching and use of educational and motivational programs. Ensures achievement of established performance metrics.

Clearly communicate job expectations to the data file team, while evaluating their work and performance. Enforcing company policies and procedures as necessary.

Communicate and coordinate workflow and resource needs with Partner Relationships Director and management, providing periodic team accomplishments reports to Director.

Review for accuracy and approve data file staff timecards.

Coordinate and give approval for data file staff PTO.

Oversee and assist with importing data files, resolving import errors and import file failures, dupe resolution, fund batch entry, receipt and letter production process, recurring gift processing, response card entry, assignment / management of secondary work and special projects.

Effectively communicate and collaborate with other VOM department staff when necessary. Particularly the SDI and Marketing teams.

Improve results by participating in and completing work audits, identifying weaknesses, and implementing needed changes.

Skills and Experience

Required] Bachelor’s degree in technical or business-related field or equivalent work experience.

Proficient in Windows environment utilizing Microsoft Office products, specifically Excel, and online tools.

Five years experience in related field - supervisory experience preferred.

Basic SQL understanding / experience preferred.

CRM software experience a plus.

Must be able to type with speed and accuracy at least 50 WPM.

Ability to effectively present information in one-on-one and small group situations to those you supervise, and other employees of the organization, including praying.

Ability to apply practical business reasoning to information given through work processes, whether written, spoken, or in diagram form, and accurately resolve issues with work processes while using the donor database.

Special attention to detail, especially with numbers.

Problem solves.

Working Conditions

Typical office environment.

Stationary, requiring sitting for long periods. Work processes predominately executed on computer with extensive screen time.

Working under timelines / deadlines to meet department objectives, requiring extra hours during peak seasons.

Special Requirements .

Discreet and careful communication with respect to keeping VOM work- and personnel-related information confidential.

Must be a biblical disciple.

Must participate in the spiritual life of the organization.

Agree with and adhere to the VOM Statement of Faith.

As allowed under the Americans with Disabilities Act, the employee must be able to perform the essential functions of the job with or without accommodation.

Ability to multi-task in both thinking and work output. Excellent relational skills.

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