Executive Administrative Assistant

Job Summary
We are seeking a highly organized and detail-oriented Executive Administrative Assistant to support our Real Estate team. This role is essential in ensuring smooth office operations and providing exceptional administrative support. The ideal candidate will possess strong communication skills, proficiency in various office software, a proactive approach to problem-solving, and a willingness to learn.

Duties

• Manage calendars, scheduling and coordinating appointments with team members, clients and vendors.
• Prepare and maintain files, documents, and reports for compliance.
• Assist with transaction coordination, ensuring deadlines are met and tasks are completed efficiently.
• Utilize QuickBooks for financial tracking and reporting as needed.
• Handle customer service inquiries with professionalism, providing timely responses to clients and team members.
• Utilize CRMs and other client care systems for follow up and client outreach.
• Facilitate the use of Dotloop or Transaction desk for document management, ensuring timely signatures and approvals.
• Perform general administrative tasks such as data entry, filing, and maintaining office supplies.

Qualifications

• Self motivation is a priority.
• Proven experience as an administrative assistant or in a similar role within an office environment.
• Strong skills in time management and team work.
• Proficiency in KW Command, Dotloop, Transaction desk, is preferred but not mandatory.
• Excellent customer service skills with the ability to communicate effectively both verbally and in writing.
• Familiarity with real estate and social media is preferred.
• Strong organizational skills with attention to detail and the ability to manage multiple tasks simultaneously.
• A proactive attitude towards problem-solving and the ability to work independently or as part of a team.

If you are looking for an opportunity to contribute to a dynamic team while enhancing your administrative skills and knowledge, we encourage you to apply for this position of Executive Administrative Assistant.

Job Types: Full-time, Part-time, Contract, Internship

Pay: $12.00 - $22.00 per hour

Expected hours: 10 – 50 per week

People with a criminal record are encouraged to apply

Ability to Commute:

• Oklahoma City, OK 73118 (Preferred)

Ability to Relocate:

• Oklahoma City, OK 73118: Relocate before starting work (Required)

Work Location: Hybrid remote in Oklahoma City, OK 73118

Salary : $12 - $22