What are the responsibilities and job description for the Clerical Assistant - Employee Health and Infection Prevention position at The Wesley Community?
Clerical Assistant - Employee Health and Infection Prevention
Full Time | Day Shift | 8am-4:30pm | Monday-Friday
** Pay rate between $17-$18.53/hour **
(based on experience and shift differential)
The Wesley Community is no longer requiring employees to be vaccinated for COVID-19!
Everything we do at The Wesley Community is guided by our Core Values which form the acronym "CARES". These Core Values are COMPASSION, ACCOUNTABILITY, RESPECT, EXCELLENCE and SPIRIT. It's more than a job: it's caring that starts in the heart.
What will I do as a Clerical Assistant for The Wesley Community?
- Assist the Employee Health Coordinator and Employee Health Nurse in the planning, developing, organizing, implementing and evaluating employee health needs.
- Interpret the facility's personnel/in-service policies and procedures to employees, residents, family members, visitors, government agencies, etc., as directed by the Infection Control Coordinator and Employee Health Nurse of Human Resources.
- Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility.
- Maintain an adequate filing system.
- Maintain confidentiality of all personnel information.
- Release information in accordance with established policies and procedures.
- Ensure that personnel/in-service functions are carried out promptly for an efficient operation.
- Give oral reports/recommendations to the Employee Health Coordinator and Employee Health Nurse of Human Resources concerning administrative procedures.
- Assure that the office is maintained in a clean and safe manner and that necessary equipment and supplies are maintained to perform required duties.
- Assist in standardizing the methods in which work will be accomplished.
- Assist in administrative studies and projects as assigned or that may become necessary.
- Schedule appointments, process mail, answer phones, etc. Keep the Infection Control Coordinator and Employee Health Nurse of Human Resources advised of meetings, appointments, as necessary.
- Respond to inquiries in a courteous manner. Refer to appropriate staff personnel as required.
- Type and prepare confidential reports, statistical and financial data as directed.
- Proofread and correct letters, drafts, reports, etc. for grammar, punctuation, spelling, etc.
- Prepare, update and file education forms, in-service schedules and registrations.
- Assist with obtaining and preparing education information, supplies and class material.
- Help Infection Control Coordinator and Employee Health Nurse of Human Resources with personnel paperwork.
- Other related duties and responsibilities that may become necessary or as directed by the Infection Control Coordinator and Employee Health Nurse.
- Create and maintain data in both database and employee chart on all employees, consultants and volunteers to ensure that annual requirements, as established by NYSDOH are met.
- Assist with Influenza Vaccination program as directed by the Employee Health Coordinator.
- Assist with Modified Duty Program as directed by the Employee Health Coordinator.
- Create annual lists of previous employees, boxing and appropriately labeling charts for off-site storage.
- Retrieves records from off-site storage by contacting Total Recall to request needed records.
Clerical Assistant Requirements:
- High school education.
- Business education in typing and filing preferred.
- Training in medical and nursing terminology preferred.
- Previous work experience in a medically oriented facility is preferred.
- Experience in Microsoft Word Suite (Word, Access, Excel, Outlook, etc.) experience.
The Wesley Community strives to have its employees be a part of a culture of excellence and to enjoy their work. Our team is also committed to making sure our employees are rewarded for superior effort and performance and get a chance to have fun as part of their employment experience at The Wesley Community.
We offer competitive and team-focused Employee Benefits to include:
- Competitive pay incentive compensation
- A full benefits package
- Paid vacation, sick, and personal time
- Paid Holidays
- Flexible scheduling options
- NEW, Daily Pay Option
- A 401K retirement plan
- Tuition assistance and nursing scholarships
- Opportunities for growth and development
- A caring and supportive team work environment
- Perks such as self-care support and on-site prescription fills
- A fun work environment including theme weeks, recognition events, and opportunities for staff involvement
- Member of The National Association of Health Care Assistants (NAHCA)
About the Wesley Community:
For over 40 years, The Wesley Community has provided services and programs with a commitment to compassion, caring and excellence. Our distinctive continuum of care offers a unique balance of community living and care giving that ensures quality of life at every stage of life.
We are a mission driven, not-for-profit organization that puts people first. We are proud of our reputation for excellence, innovation, and a personal approach to care and services. We encourage and support our residents in their efforts to achieve their goals, and we treat them respectfully.
Salary : $17 - $19
