Human Resources Coordinator

LOCATION: Whittier, CA

SALARY RANGE: $23-26 per hour

JOB STATUS: Full time – Non-Exempt

REPORTS TO: Human Resources Director

JOB OVERVIEW

SCOPE OF RESPONSIBILITY: 

Reporting directly to the Human Resources Director, the Human Resources Coordinator is responsible for assisting in the administration and management of human resources functions. This role supports HR activities such as recruitment, onboarding, benefits management, employee relations, payroll, training, compliance, and employee record management. The Human Resources Coordinator’s main function will be to support the HR Generalist and the Recruiter. A high level of discretion will be required in this role.

ESSENTIAL FUCTIONS:

General Administrative Support:

• Perform administrative tasks such as scheduling meetings, preparing HR-related correspondence, and maintaining HR databases
• Assist in the preparation of reports and documents as needed
• Assist with the preparation for audits, internal reviews, and employee compliance matters
• Assist with creating and filing all necessary personnel file documentation such as ESF forms, separation documentation, as well as manual checks for terminations and off cycle pay corrections

Recruitment and Staffing:

• Assist the Recruiter during the recruitment process, including posting job openings, screening resumes, scheduling interviews, and coordinating with the Recruiter and Hiring Managers
• Assist with new hire onboarding, ensuring new employees complete necessary paperwork, including pre-employment background checks

Employee Records and Documentation:

• Maintain accurate and up-to-date employee records, ensuring compliance with company policies and legal requirements
• Process and store confidential information, such as personnel files, payroll data, and benefits documents

Employee Relations:

• Monitor the HR inbox by:
  • responding to employee and manager inquiries regarding general HR questions
  • allocating emails to appropriate HR team member (Recruiter, HR Generalist, or HR Director) for more specific inquiries
•  Assist the HR Generalist with the annual Performance Review Process
• Assist the Event Specialist with employee engagement initiatives and events

Training and Development:

• Coordinate training sessions and development programs for employees
• Track employee training records and ensure compliance with mandatory training requirements

Benefits Administration:

• Assist HR Generalist and HR Director during Open Enrollment
• Support HR Generalist in assisting employees with questions regarding benefits enrollment, changes, and claims

Other related duties as assigned and approved by the Supervisor

QUALIFICATIONS:

Required

• Experience in an HR administrative or coordinator role (1-3 years)
• At least two years working in an office environment in a clerical capacity
• Strong understanding of HR practices, labor laws, and employee relations
• Experience handling sensitive client information
• Excellent organizational, communication, and interpersonal skills
• Ability to handle confidential information with integrity
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, SharePoint, PowerPoint)
• Comfortable working with and learning technology

Preferred

• Bachelor’s degree in human resources, Business Administration, or a related field
• Familiarity with ADP Workforce Now

KNOWLEDGE AND SKILLS:

• Pleasant demeanor with all individuals with whom contact is made
• Ability to deal with colleagues and clients in a tactful and professional manner
• Ability to adapt easily to new assignments and changing duties with poise
• Ability to communicate effectively both orally and in writing
• Ability to maintain an organized workspace and pay attention to detail
• Ability to prioritize assignments and manage time effectively
• Ability to follow established procedures with minimal training
• Ability to follow written and oral directions and request assistance when needed
• Ability to identify potential difficult situations and suggest/implement solutions
• Ability to work independently and as part of a team
• Ability to take directions and provide feedback or concerns to Supervisor
• General office skills; able to operate office equipment (photocopier and multiline telephone system)

WORKING CONDITIONS:

• Work is performed in a normal office setting and in the community
• Noise level is moderate with occasional loud outbursts.

PHYSICAL DEMANDS:

• Constantly converses with colleagues and clients
• Must be able to remain in a stationary position 50% of the time
• Occasionally moves about inside of the office to access office machinery, supplies, etc.
• Constantly operates a computer and other office machinery, (i.e., printer/copier and calculator)
• Occasionally operates motor vehicle to travel between offices and the community (mileage to be reimbursed)
• Occasionally transports materials (supplies) weighing up to 50 pounds for Team meetings, employee events, and community events

REASONING ABILITY: 

Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

This description is only intended to identify the duties, responsibilities, and requirements for the position. It is not intended, nor should it be interpreted to describe each and every duty an employee assigned may be required to perform.

The Whole Child is an equal employment opportunity employer and no candidate for employment will be rejected on account of race, color, religion, national origin, age, marital status, or sex. Candidates with physical impairments will be considered so long as it can be reasonably demonstrated that the duties and responsibilities can be effectively performed without hazard to the individual, fellow employees, or clientele.