Administrative Assistant

At The Wilson Law Firm, we believe in standing up for individuals during their most challenging moments. Our commitment to justice drives everything we do. We are dedicated to providing personalized, compassionate, and superior representation for those facing criminal charges, ensuring their voices are heard and their rights are protected. Our success depends on a team that shares our passion for making a difference in people’s lives. That’s why we’re looking for an ambitious administrative assistant who is not only organized and efficient but also deeply aligned with our mission to support those in need of an excellent and fair defense.

We are a well-established DUI, Criminal, & Traffic Defense law firm that has built a solid reputation by providing top-notch representation to clients and we are looking to add a new superstar to the team. If selected, you will become part of a team that strives to stay on the cutting edge of DUI/DWI, Criminal & Traffic Defense and takes great pride in working to provide excellent representation to our clients.

We are willing to consider this position for candidates seeking full-time or part-time work. Salary range listed is for full-time work.

The application process is your chance to highlight your writing skills and sell yourself. Take great care to follow these directions to be considered for this position. Otherwise, your materials will be disregarded.
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Candidates must include the following in their Indeed application materials.

A cover letter

• Explaining why you want to work in a Criminal Defense Law Firm
• Explaining why you are a good candidate for this position
• Explaining any gaps in employment history
• Providing your salary requirements
• Indicating your wishes to work full-time or part-time
• Including any other information which makes you a noteworthy candidate

A résumé

A list of three professional references with contact information
(references are never contacted unless a job is offered to you and you have accepted.)
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The ideal candidate must be highly organized. Must remain focused, prioritize tasks, and complete them promptly despite repeated interruptions (incoming phone calls). The day-to-day responsibilities of this position include the following:

• Perform administrative and clerical tasks, including supporting supervisors and peers
• Assist in daily office needs.
• Greet visitors and provide information by accurately answering questions and fulfilling requests.
• Reply to general information requests with accurate information.
• Compassionately interact with clients and potential clients with the potential to move into either intake/sales or legal assisting.
• Receive payments from clients and provide appropriate receipts.
• Support case preparations, as requested, by preparing client agreements and other related hiring documents, preparing client files, and drafting letters.
• Prepare and proofread pleadings.
• Sort incoming mail, courier deliveries, and packages and deliver them to the appropriate personnel.
• Answer multiple phone lines and take accurate messages.
• Manage client database and update client account records.
• Prepare client materials/resources.
• Accomplish organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to the organization.
• Other duties, as assigned.

The administrative assistant provides day-to-day administrative support to the Chief Operating Officer and general support to the firm as a whole. The position completes a wide range of clerical tasks to help support our clients in their time of need, helps support attorneys in case preparation, and helps the office run smoothly. The administrative assistant maintains client relationships by conducting pre-and post-sales client service, addressing concerns, and initiating regular communication with clients.

Required: Associates Degree or equivalent.

Skills needed:

Organization: Administrative assistants use organizational skills to manage client account data, schedule meetings, phone calls, and maintain several calendars.

Communication: Administrative assistants must interact effectively with all legal professionals, clients, and potential clients in person, over the phone, or by email to gather and share information, handle payments, and ask questions to resolve problems.

Interpersonal Skills: Must maintain clear, respectful communication with others. Administrative assistants use their interpersonal skills to solve problems, answer questions, and collaboratively develop solutions.

Technical Skills: Administrative assistants generate and print documents and communicate with clients and managers. Basic office skills and skills related to word processing, spreadsheets, and billing software are necessary to complete these tasks.

Job Type: Full-time

Pay: $29,799.00 - $42,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No nights

Application Question(s):

• Have you included a cover letter that states (1) your salary requirements, (2) explains why you want to work in a criminal defense law firm, (3) explains why you think you are a good candidate for this position, (4) and includes any other information that you believe makes you a noteworthy candidate? (If you do not write a cover letter, we will not review your resume, and we will reject your application).
• Have you included a list of at least three professional references with their contact information? (If you do not include a reference list, we will not review your resume, and we will reject your application. (references are never contacted unless a job is offered to you and you have accepted.)

Education:

• Associate (Required)

Experience:

• Microsoft Office: 2 years (Required)
• Customer Service: 1 year (Preferred)

Work Location: In person

Salary : $29,799 - $42,000