What are the responsibilities and job description for the Assistant, Executive Administrative position at The Wright Center for Graduate Medical Education?
Description
JOB SUMMARY
The Executive Assistant provides high-level administrative support to the Clinical Operations regarding administrative functions. The Executive Assistant must be able to work confidentially and independently while carrying out numerous assignments as a liaison with internal customers and departments as well as outside community partners.
ESSENTIAL JOB DUTIES and FUNCTIONS
- Manage and prioritize email, calendar and clinical appointments. Work with practice managers at various TWC outpatient locations to coordinate patient care and administrative schedules.
- Work with direct reports of SVP Clinical Operations
- Ability to redirect meetings to other Executive Staff Members when applicable
- Coordinate and prepare complex and detailed travel plans and itineraries
- Be aware of personal events to avoid conflicts with business calendar
- Become familiar with priority appointments
- Act as gatekeeper to SVP Clinical Operations
- Last backup for phone coverage
- Prepare meeting agendas
- Assist in the development, preparation and delivery of reports, publications, speeches, and presentations to employees, Board of Directors, investors, and customers
- Provide coordination and required information as requested to Senior Staff Executives that report directly to the CEO
- Review, prioritize and prepare incoming and outgoing correspondence, along with other mail and communications
- Draft official business correspondence
- Ensure all phone calls are answered and/or redirected accordingly in a professional manner.
- Greet guests in a professional, friendly, hospitable manner
- Prepare communications, reports and PowerPoint presentations
- Make copies, take exact minutes, and compose agendas for various meetings as needed
- Assist in community –focused events
- This position will also work in the clinical setting to provide administrative support while SVP is in patient care
OTHER FUNCTIONS AND RESPONSIBILITIES
- Graduation Committee participation
- Assist in other areas of the organization as needed
- Perform other duties as assigned
Requirements
REQUIRED QUALIFICATIONS
- Associates degree or equivalent from two-year College or technical school, or four years related experience and/or training, or equivalent combination of education and experience
- Excellent professional skills along with multi-tasking abilities
- Strong analytical skills, organizational and time management skills
- Excellent interpersonal, written and verbal communication skills
- Possess excellent judgment and the ability to communicate with all levels of the organization including Executive Senior Staff and the Board of Directors and outside community partners
- Excellent computer and day-to-day technology skills, as well as proficiency with Microsoft Word, Excel and Power Point are required
- Willingness to work a flexible schedule
- High level of professionalism and confidentiality required at all times
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
