What are the responsibilities and job description for the Coordinator, Human Resources position at The Wright Center for Graduate Medical Education?
Description
POSITION SUMMARY
The Human Resources Coordinator assists with and facilitates the Human Resource process. This role assists the AVP in facilitating HR initiatives through the line of business. This position is the primary liaison between Payroll and Human Resources. This role provides administrative support to the AVP as needed including record keeping, file maintenance and HRIS entry. This position supports other HR functions as needed, especially during peak periods.
REPORTING RELATIONSHIPS
This position reports to the AVP/HRBP Human Resources. No staff report to this position.
ESSENTIAL JOB DUTIES and FUNCTIONS
While living and demonstrating our Core Values, the HR Coordinator will:
- Primary liaison between Human Resources and Payroll. Maintenance of HR/Payroll weekly spreadsheet and leading payroll related meetings
- Maintain a visible Human Resources presence throughout company; assist employees with concerns and questions
- Audit new employee documents transferred and located in their electronic HRIS record to ensure completion and accuracy
- Manage HR ticketing system
- Administer HR email and faxage
- Responsible for data entry into HRIS system for employee transactions to include new hires, status changes, position changes, address changes, and terminations. Ensure accuracy and compliance. Work with Payroll to ensure FTE allocations are accurate and individual records are maintained
- Administer full termination process to include exit checklist, termination letter and PAF. Ensure resignation letter is scanned and forwarded to Talent Manager and Benefits Director and is saved to employee record and added to the HR/Payroll weekly and HR Master spreadsheets
- Ensure all tabs on the HR Master spreadsheet are updated
- Work with benefits director to calculate PTO changes
- Assist with preparation of monthly reports for department leaders
- Assist with preparation of HR data for quarterly All Staff Meeting with AVP
- Process employment verification requests
- Track and administer background checks and renewals
- Assist with ordering as needed and code invoices for V.P. approval
- Balance HR credit card invoices
- Employee referral process
- Assists in organizational training and development efforts. Serves as back-up for organizational development specialist
- HRIS backup
- Coordinate employee updates and news to Communication Dept. for bi-weekly newsletter and announcements
- Assist with new employee onboarding as needed
- Perform other duties as assigned
Requirements
REQUIRED QUALIFICATIONS
- Bachelor’s degree in Human Resources Administration or related field required
- Minimum of 1-3 years of Human Resources experience or a combination of education and experience
- Working knowledge all various employment laws are desirable
- HRCI or SHRM certification a plus
- Previous experience should include a minimum of one year working in a customer service-oriented environment
- Work requires excellent professional written and verbal communication and interpersonal skills.
- Work requires willingness to work a flexible schedule
- High level of confidentiality required
- Ability to work reliably, with professionalism in a high-volume, high-demand medical educational environment
- Proficiency in Word, Excel, PowerPoint and E-mail
- Ability to work independently and with a team
