Clerical /Accounting Assistant

Job Description:

The Accounting Assistant/Clerical Assistant position supports the Plant  Operations department with ordering of supplies and other purchasing needs. This position supports the Accounts Payable and Accounts Receivable departments in day to day activities, as well as, acting as clerical assistant

Duties and Day-to-Day Responsibilities, but not limited to the following:

• ·        Issues purchase orders
• ·        Places orders for the operating facilities
• ·        Accounts Payable
• o   Codes data for input to financial data processing system according to company procedures
• o   Verifies and posts details of business transactions, such as purchase orders and invoices, and maintains computer spreadsheets and databases
• o   Audits invoices against purchase orders and research discrepancies
• o   Investigates problems that vendors or purchasing agents have with obtaining payment for bills
• ·        Accounts Receivable
• o   Print Shipping Packets from SharePoint for AR invoicing
• o   Print the associated documents from GP for AR invoicing
• ·        Prepares reports as requested
• Run Errands and picks up supplies for plant
• Answers phone
• Checks PO Box and prepares incoming out going mail
• Sets up for meeting and lunchs and conference calls
• Oversee supplie closet and supplies in plant
• Restocks safety supplies
• Back up to HR Assistant when needed.
• Special Projects and assit with inventory.
• May require weekends and overtime on occassion

Minimum Training, Education, and Experience Requirements:

·        Associatesdegree preferred (equivalent educational training or business experience may be accepted)

·        Experience using Microsoft Dynamics Great Plains or similar software is preferred

·        Intermediate knowledge and experience in Microsoft Office including Excel and Outlook is necessary

·        Able to effectively interface with internal and external customers

·        Must be able to handle confidential information with maximum discretion

·        Able to understand business principles and apply them accordingly

·        Able to work independently and on a team within a fast-paced environment

·        Demonstrate good judgment while managing projects, multi-tasking, prioritizing, and meeting deadlines with a sense of urgency

·        Detail-oriented, organized, efficient, and proactive

·        Excellent interpersonal/presentation skills

·        Excellent written/verbal communication skills

·        High level of accountabilit

·        High level of self-confidence, professional grooming, and demeanor, positive, self-starter and high degree of emotional stamina

·        Open and willing to receive and give constructive critique

·        Strong analytical and quantitative skills

**Excellent Attendance required.

Key Metrics:

The Accounting Assistant will be held accountable for the following metrics (not all inclusive) as it relates to the operational area assigned.  Additional metrics may be assigned.

Behavior Competencies:

To perform the job successfully, the individual must demonstrate the following competencies:

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in-group problem solving situations; Uses reason even when dealing with emotional topics.

Technical Skills - Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.

Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Sets goals and objectives; Organizes or schedules other people and their tasks.

Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.

Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

Work Environment:              

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job:

•        Office, laboratory, and manufacturing environment. 

•        Sitting for long periods of time. /Be able to walk thru plants and navigate stairs daily.

•        Ability to manage a fast-paced operation that can run 24/7 and that includes a dedicated group of quality minded professionals.

•     Ability to work overtime/weekends as required