Accounting Assistant

Summary: As Accounting Assistant, you are responsible for accurate data entry which will include client invoices, reconciliation of banking and credit card statements, sales orders, purchase orders, receiving packing slips and accounts payable.

You will need to use positive personal and professional skills in networking and building professional relationships. Inventory accuracy and clarity is needed with numbers, as well as dealing with other factors such as sustainability, inventory loss controls, risk management and ethical issues. An effective Accounting Assistant will be able to provide cost savings and support business profit.

Bookkeeping

· Reconciling bank and credit card statements

· Timely and accurate production of client invoices

· Assist in auditing financial documents

Customer Service

· Provide timely and accurate information to incoming customer order status and product knowledge requests.

· Process customer orders/changes/returns according to established department policies and procedures.

· Work closely with the credit department to resolve disputed credit items.

· Provide timely feedback to the company regarding service failures or customer concerns.

· Partner with the sales team to meet and exceed customer’s service expectations.

· Demonstrate awareness of customer needs and perform job duties to effectively meet those needs.

Purchasing and Procurement

· Support purchasing by effectively implementing a job flow process.

· Print receiving document after purchase orders have been approved for the Warehouse Manager.

· Process invoices after received and approved by buyer.

· Maintain all files, including correspondence, purchase order confirmations and computer reports.

Inventory Management

· Support Cycle Count and Inventory Program to ensure inventory counts are correct in the system.

· Research, document and notify your Supervisor of all variances daily as they are discovered.

· Communicate with your Supervisor on any significant factors that could affect company business, cost or finances.

· Performs needed tracking and updates to maintain zero tolerance of pricing errors.

· Remove, sell, or return any excess, expired or coming expired, damaged and/or obsolete inventory.

· Accurately and timely make adjusted entries with supporting documentation for products removed due to return, expired or coming expired or damages.

· Communicate to supervisor the need to dispose of obsolete, damaged or expired inventory.

· Identify slow moving items and develop appropriate remedies.

· Support the monitoring of inventory levels to ensure 100% fill rate or level equivalent to sales needs.

Personal Attributes

· Ability to perform assigned job duties under constant time pressures.

· Demonstrate excellent time management and organizational skills.

· Demonstrate initiative in decision-making and problem resolution situations.

· Ability to understand food industry trends and relate those to the purchasing requirements.

· Increase knowledge of the food industry and relates this information to purchasing decisions.

Qualifications:

· QuickBooks experience required.

· Sage 100 experience preferred,

· Entrée experience preferred

· Extensive knowledge of Microsoft Office applications

· Excellent communication skills in customer service

· Previous purchasing/procurement experience required

· Knowledge of Restaurant, Food Services and/or Oilfield industries a plus

· Must be able to handle multiple-functions and activities.

· MUST be organized and be able to prioritize quickly.

· Able to work flexible schedule including weekends and holidays.

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be construed, as an exhaustive list of all employee responsibilities, duties and/or skills required.

Job Type: Full-time

Pay: $16.00 - $19.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Weekends as needed

Experience:

• Accounting: 2 years (Required)
• QuickBooks: 1 year (Required)

Work Location: In person

Salary : $16 - $19