Transaction Coordinator

The Zenith Companies is a dynamic and growing commercial real estate firm, specializing in industrial, multifamily, retail, and other key asset classes. With a commitment to providing top-tier service and results for our clients, we are seeking a highly organized and detail-oriented Transaction Coordinator to support our brokers and ensure seamless transaction processes. 

The Transaction Coordinator will provide critical support to brokers throughout the transaction lifecycle, from deal inception to close. In addition to transaction management, this role will also assist with marketing efforts and manage listing software to ensure that properties are effectively promoted. The ideal candidate will be highly organized, resourceful, and possess excellent communication skills to facilitate the efficient execution of real estate transactions and marketing campaigns. 

ESSENTIAL FUNCTIONS 

• Assist brokers and the Assistant Operations Manager with all aspects of the transaction process, including contract management, documentation, and compliance. 
• Track deal progress, deadlines, and contingencies to ensure timely closings. 
• Serve as a liaison between brokers, clients, title companies, tenants, lenders, and other third parties to ensure all transaction details are addressed, answer questions, resolve issues, and provide status updates.  
• Prepare and review transaction documents, including purchase agreements, lease agreements, closing statements, and other related documents.  
• Ensure that all necessary documentation is completed, accurate, and compliant with industry regulations and company policies. 
• Collect, maintain and organize transaction files and due diligence documentation for easy access and future reference. 
• Coordinate scheduling for property inspections, appraisals, and other key milestones in the transaction process. 
• Assist in preparing marketing materials, client presentations, and property listings to support broker efforts. 
• Manage listing software, ensuring all property information is up to date and accurately reflected on marketing platforms. 
• Track and manage deal-related expenses and submit them for approval. 
• Support post-closing activities, including documentation archiving and reporting. Act as the system administrator for relevant operational software. 
• Provide support to the department for any additional tasks or projects as needed. 
• Performs other duties as assigned. 

QUALIFICATIONS / KNOWLEDGE, SKILLS & ABILITIES 

• Bachelor's degree in Business Administration, Real Estate, or related field preferred. 
• 2 years of experience in real estate transactions, marketing support, or a similar administrative role preferred. 
• Prior experience in real estate transactions, preferably in a commercial real estate setting.  
• Familiarity with transaction management software, CRM systems, and listing platforms such as CoStar or LoopNet. 
• Experience with marketing support, including the creation and management of property listings. 
• Strong organizational skills with an ability to prioritize and manage multiple transactions and tasks simultaneously. 
• Excellent written and verbal communication skills. 
• High attention to detail and the ability to spot discrepancies in documents and data. 
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.). 
• Ability to work both independently and collaboratively in a fast-paced environment. 
• Knowledge of commercial real estate terminology and contract structure is a plus.