What are the responsibilities and job description for the Office Assistant position at thehuffgroup?
Who We Are : The Huff Group LLC specializes in expanding the financial skills of people in business. These enhanced money skills enable nonfinancial people to fully understand financial terms and concepts and how they are applied to make money. This expanded knowledge enables these individuals to have a far greater impact within their companies or organizations.
Who We Want : We want an Office Assistant who will perform general administrative duties
including clerical receptionist and projectbased work. The position requires proficient knowledge of Microsoft Suite have a good attention to detail and performs duties in a positive professional and friendly manner.
Essential Duties :
- Answers phones and route calls accordingly and helps filter questions if possible
- Greets guests in a professional friendly manner and notifies employees of guest arrival
- Proactively track projects / tasks to ensure work is completed on schedule
- Creates and delivers inter and intra departmental written and verbal communication to ensure that the coordination is successful
- Prepares and edits correspondence communications presentations and other documents
- Pursues delegated tasks to completion
- Establishes develops maintains and updates filing system for department or branch
- Retrieves information from files when needed
- Conducts research collects and analyzes data to prepare reports and documents
- Manages and maintains employees schedules and appointments
- Arranges and coordinates meetings and events
- Monitors screens responds to and distributes incoming communications
- Mails items and sorts mail for office employees
- Writes up service calls and job tickets
- Orders and tracks office supplies
- Processes paperwork and files under direction of branch employees
- Manages and executes the team Marketing Calendar
- Maintains and sends out monthly mailings
- Plans and executes events
- Creates and sends out videos to customers vendors and referral partners
- Exhibits extreme discretion in handling all business matters
- Participates in internal meetings and required trainings
- Maintains a professional image and demonstrates an understanding of and follows all Policies and Procedures
- Other duties as assigned
Requirements
Qualifications :