What are the responsibilities and job description for the Project Coordinator position at Thermal Concepts Inc?
The Project Coordinator is responsible for providing administrative and operational support for construction projects. This role involves a variety of tasks to ensure smooth operations and project execution while maintaining compliance with relevant regulations and standards. This role also has regular administrative tasks to support the smooth operation of the 5 Seasons Mechanical office.
- Review project documents (including plans, specifications, contracts, addenda, and budgets), and coordinating turnover meetings to discuss project estimates.
- Finalize price negotiations, prepare purchase orders, and manage submittals and RFIs according to project specifications, schedules, and contracts.
- Draft and issue RFIs, submittals, budgets, cash flows, and preliminary schedules.
- Review subcontractor quotes to ensure fair, reasonable pricing is recommended for approval
- Establish project cost controls centers for tracking equipment, material, labor, subcontracts, and miscellaneous costs.
- Update project schedules, prepare progress reports, and manage billing processes, including pay requests, AIA billing, waivers, and certified payrolls.
- Estimate changes in scope of work
- Coordinate the timely completion of punch lists to the satisfaction of the GC, architect, and engineer
- Oversee project closeout, including warranty management, lien waivers, startup certifications, and final billing.
- Prepare and issue purchase orders and subcontracts, ensuring compliance with project requirements.
- Approve invoices from subcontractors and suppliers for payment.
- Track project progress, maintain logs, and manage ETA schedules, ensuring that projects finish on time and within budget.
- Assist in coordinating and scheduling project-related meetings and documenting minutes.
- Monitor subcontractor performance and quality, ensuring adherence to project standards.
- Review daily project reports and field inspection logs, addressing any issues that arise.
- Prepare project-related correspondence, permits, and technical documentation.
- Compile and distribute closeout manuals and documentation for completed projects.
- Other tasks related to the coordination of projects may be assigned, as necessary.
Qualifications, Education & Training
- An Associate’s Degree in Construction Management, Civil Engineering, or a related field is often preferred.
- Experience in construction, project coordination, or a related field is highly valuable. This can include roles such as construction laborer, administrative assistant in a construction company, or assistant project manager.
Skills & Abilities
- Strong organizational skills are necessary for managing multiple tasks, schedules, and documentation.
- Excellent verbal and written communication skills are essential for interacting with team members, clients, and other stakeholders.
- Ability to identify and resolve issues that arise during the project lifecycle.
Job Type: Full-time
Pay: $75,000.00 - $85,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $75,000 - $85,000
