What are the responsibilities and job description for the Executive Assistant for Government Relations & Corporate Social Responsibility (Non-Exempt) position at Thermo Fisher Scientific?

Work Schedule

All potential candidates should read through the following details of this job with care before making an application.

Standard (Mon-Fri)

Environmental Conditions

Office

As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.

Discover Impactful Work :

This unique executive assistant role goes beyond the ordinary. You'll support the company's leaders of Government Relations and Corporate Social Responsibility, arrange VIP visits and events, handle PAC and lobbying filings, coordinate volunteer activities, and support the company’s matching gift program. Plus, you'll be responsible for the day-to-day functioning of our Washington, DC, office.

Keys to Success :

EA and Office Manager responsibilities include :

Prepare documents and presentations based on input provided by various team members.
Arrange and maintain calendars and travel, including high-level government & investor engagements.
Coordinate high-level meetings and gatherings, including planning and day-of execution of on-site meeting logistics.
Ensuring our 2,500-square-foot company office runs smoothly.
Partner with administrative professionals across the company to manage competing needs and deadlines.
Maintain vendor contracts and purchase orders, organizational charts and document retention adherence.

GR- & CSR-specific responsibilities :

Take responsibility for critical tasks related to lobbying and Federal Election Commission (FEC) filings.

Support organizing, preparing for, and completing government VIP visits to company sites and public events at our operations.

Coordinate VIP volunteer events and company-sponsored community engagement activities.

Support CSR team operations, procedures for philanthropic programs and donations and related financial reconciliations.

Education

Associate’s Degree or equivalent experience.

Experience & Skills

Demonstrable success as an executive assistant, ideally supporting senior executive(s) at a multinational company and / or in a government relations environment.

Exhibit a strong sense of integrity and discretion, as you'll be a reflection of the executives and the company.

Skill to coordinate your own work and that of the executives you’re supporting, including effectively managing your own and the executives' time in the face of competing priorities.

Strong interpersonal, relationship-building and communication skills.

Ability to anticipate executives’ needs based on business objectives.

Experienced in independently managing and prioritizing multiple concurrent tasks and deadlines.

Proficiency in workplace computer applications, including PowerPoint, and ability to grow and adapt as new AI tools create opportunities for efficiency.

Strong problem-solving skills, resourcefulness and reasoning to solve issues.

Positive and poised outlook in a dynamic team environment where the next need is not always easily anticipated.

Additional Information :

This is an office-based role, with hybrid flexibility.

Infrequent domestic travel may be required.

Ability to work outside regular business hours as needed.

Compensation And Benefits

The hourly range estimated for this position based in Washington D.C. is $42.31-$50.48. This position may also be eligible to receive a variable annual bonus based on company, team, and / or individual performance results in accordance with company policy. We offer a comprehensive Total Rewards package that our U.S. colleagues and their families can count on, which includes :

A choice of national medical and dental plans, and a national vision plan, including health incentive programs.

Employee assistance and family support programs, including commuter benefits and tuition reimbursement.

At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy.

Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan.

Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount.

Benefits

We offer competitive compensation including bonus, healthcare, and a range of employee benefits. Thermo Fisher Scientific offers employment with an innovative, forward-thinking organization, and outstanding career and long-term prospects. We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation!

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Salary : $42 - $50

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Executive Assistant for Government Relations & Corporate Social Responsibility (Non-Exempt)

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