Operations Coordinator

Thomas Allen

At Thomas Allen, our mission is to empower individuals with disabilities to live their best lives. Are you someone who is organized and professional, or have previous experience as an executive assistant? As a Operations Coordinator, you'll play a vital role by providing administrative support to our executive team and the organization as a whole.

Operations Coordinator

FLSA Status: Full-Time, Hourly, Non-Exempt

FTE: 1 (40 hours per week)

Hiring Range: $25- $30 USD Hourly DOE

Website: Thomas Allen (thomasalleninc.com)

Position Overview

The Operations Coordinator supports the executive team with administrative tasks, including policy updates, asset tracking, and contract management. This role also manages external communications, creates newsletters, and maintains distribution lists. The position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks while ensuring professionalism and meeting deadlines.

Key Responsibilities

• Coordinate, file and track all contracts to the organization
• Coordinate, assign and track assigned assets for the organization (key fobs, keys, laptops, etc.), manage inventory and replenishment of supplies as needed
• Coordinate assigned bids and tickets for work
• Track, update and maintain assigned policies, reports and forms
  
  

create, maintain and identify subscribers for distribution list for open beds, provider capacity * Create support marketing and communications functions, including social media, organizational memos and announcements * Maintain Confidentiality - handle sensitive and proprietary information with discretion and professionalism; distribute information to the organization while maintaining professional and compliance standards

Required Qualifications

• Demonstrate competency in the completion of the above noted job responsibilities.
• Possess related education and minimum of 3 years of office experience or substitute additional or related work experience in lieu of educational requirements
• Possess knowledge of computer applications including Microsoft office suite and Microsoft Teams and have good typing and phone skills.
• Be able to display appropriate personal and professional etiquette.
• Have strong organizational skills.
  
  

Benefits Provided To Full-time Team Members

• Comprehensive medical, dental, vision, disability, and life insurance coverage
• Health Savings Account (HSA), Flexible Spending Account (FSA), and Dependent Care Account (DCA) options
• 401(k)
• Tuition, licensure, and certification reimbursement
• Six paid company holidays plus one additional floating holiday
• Paid time off (PTO)
• Earned Sick and Safe Time (ESST)
• Mileage reimbursement for work-related travel
• Paid training and certifications to help you develop new skills and advance your career
• Flexible scheduling to fit your availability and personal needs
• Employee appreciation programs to recognize your contributions and efforts
• Opportunities for career advancement and growth to help you achieve your professional goals.
  
  

Thomas Allen is an Equal Opportunity and Affirmative Action Employer of all people without regard to race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, familial status, veteran's status, membership or activity in a local human rights commission, or status with regard to public assistance. As our agency continues to grow, we are looking for team members with diverse perspectives and backgrounds who are passionate about providing services that empower those we support.

Join our team and make a difference!