Thomasville High School Secretary

Start Date:  To Be Determined

Position Title: Secretary
Location: Thomasville High School
Work Schedule: 12 months 228 days
FLSA Status: Non-exempt
Reports To: Principal

Primary Function:

Provides general office support with a variety of clerical activities and related tasks. The secretary will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical/ data entry duties.

Requirements:
• Educational Level: High School Diploma or equivalent.
• Experience: one year of administrative experience and/or formal training in office practices preferred.
• Proficiency Skills: Written and oral communication skills, ability to deal with multiple tasks, organizational skills, ability to operate office machinery, computer competence, typing and proof reading skills.
• Personal skills: Pleasant personality, cooperative attitude, physical skills and stamina to perform essential duties.

General Responsibilities:
1. Maintains a pattern of prompt and regular attendance.
2. Demonstrates professionalism by reporting to work and assigned duties on time.
3. Demonstrates knowledge and proficiency in the use of computer applications as applicable to job responsibilities.
4. Demonstrates appropriate verbal, written and telephone communication skills.
5. Demonstrates knowledge and proficiency in the use of office machinery as applicable to job responsibilities.
6. Act in a professional manner and maintains a professional attitude towards the public and colleagues; adheres to cultural diversity guidelines, and exhibits the fundamentals of good public/customer service.
7. Complies with school system, state and federal regulations and policies, including the PSC Code of Ethics, as related to job requirements.
8. Maintains confidentiality of sensitive information and material; adheres to chain of command.
9. Maintains a professional appearance as outlined by local BOE policy.
10. Maintains and manages files, records, office supplies, materials and equipment in an appropriate, accessible and current manner, including records necessary for reporting and accountability.
11. Participates in professional organizations, workshops, and staff development activities and applies what is learned to the job; accepts new challenges in a professional manner.
12. Shows initiative and assumes responsibility for all aspects of job responsibilities; performs routine duties and tasks with little or no direct supervision.
13. Exhibits time on task and a flexible, cooperative, progressive and hard working attitude and style.
14. Greets visitors in a courteous and professional manner, provides information and handles routine business associate with a busy, productive and smoothly run office.
15. Distributes all mail to the appropriate boxes when it is delivered to the school.
16. Answers switchboard, directs calls and provides information to individuals.
17. Maintains the fax and postage machines. Provides for postage, supplies, maintenance, and use. Delivers all stamped mail to postal outlet at the end of the day.
18. Assists in the ordering, receiving, stocking and distribution of office supplies.
19. Assists with other related clerical duties such as photocopying, faxing, filing and collating.
20. Assist with student enrollment.
21. Assist with data entry as needed.
22. Records shipping information and distributes any shipments within the school.
23. Serves as key communicator/coordinator relating to operations of equipment and supplies for copier.
24. Performs other duties as requested by the school principal.

Employee Acknowledgement:

I,______________________________________________, acknowledge review of this job description.

                       (Employee Printed Name)

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    Employee's Signature                                                                                  Date

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     HR Representative's Signature                                                                      Date