Administrative Assistant/Office Coordinator

Job Summary: The Office Administrative Assistant is responsible for overseeing the daily administrative operations of the office to ensure that all tasks are performed efficiently. This role is crucial for maintaining a productive work environment, ensuring effective communication within the office, managing office supplies, supporting staff, and handling key operational and logistical tasks.

Key Responsibilities:

• Office Administration:
• Manage office operations and procedures to ensure organizational effectiveness.
• Oversee office maintenance, supplies, and inventory to ensure a clean and well-stocked work environment.
• Monitor office expenses, and handle invoice processing.
• Team Support:
• Provide administrative support to management teams.
• Assist with onboarding new employees, preparing workstations, and managing documentation.
• Handle office correspondence, manage incoming calls, and respond to inquiries in a timely manner.
• Scheduling & Event Coordination:
• Manage calendars, schedule meetings, and coordinate appointments for the leadership team.
• Organize company events, meetings, and team-building activities.
• Document Management:
• Ensure the proper filing and organization of company documents.
• Assist with the preparation and distribution of reports and presentations.
• Maintain confidentiality and security of sensitive company information.
• Communication & Liaison:
• Serve as the primary point of contact for internal staff and external vendors.
• Foster effective communication between departments and teams to facilitate smooth operations.
• Manage mail, deliveries, and shipments.
• Other Duties:
• Handle ad-hoc tasks as required, contributing to the overall efficiency and success of the office and the management team.

Skills & Abilities:

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong problem-solving skills and ability to handle multiple tasks simultaneously.
• Knowledge of office equipment, supplies management, and basic accounting principles.
• Ability to work independently and as part of a team.
• Time management and attention to detail.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift

Experience:

• Office management: 2 years (Required)

Ability to Commute:

• Indianapolis, IN 46250 (Required)

Work Location: In person

Salary : $20 - $22