What are the responsibilities and job description for the Executive Assistant to Chief Executive Officer position at Thorndale Partners?
DETAILS: EXECUTIVE ASSISTANT TO THE PRESIDENT/CEO
Title: Executive Assistant to the CEO / President
Compensation: (D.O.E) Benefits (Health,Dental,Vision, Life Insurance, – Free Onsite Clinic)
PTO 11 Holidays, 401k with 4% match - Excellent Benefits starting Day one
Location: LaVergne, TN
OVERVIEW: EXECUTIVE ASSISTANT / ADMINISTRATOR
We are searching for an experienced Executive Assistant or Administrator that provides support to the President and Executive team. This person will handle a wide variety of situations and conflicts involving the clerical and administrative functions, as well as acts as a liaison between the President and staff.
RESPONSIBILITIES: EXECUTIVE ASSISTANT / ADMINISTRATOR
- Coordinates Executive team schedules and maintains their calendar.
- Coordinates and arranges travel for the Executive team member.
- Manages requests for travel Visas and passports for international travel.
- Organizes and proofs the Presidents mail, files, confidential records and time sensitive materials.
- Develops and edits PowerPoint presentations for the Executive team.
- Provides meeting, convention, and events support as needed (i.e. scheduling conference rooms, coordinating food, managing logistics, etc.)
- Attends meetings and acts as scribe.
- Acts as point person on projects to ensure deadlines are met.
- Prepares routine and advanced correspondence including letters, memoranda, and reports.
- Prepares and/or audits expense reports.
- Reconciles/Approves invoices.
- Provides administrative support to other members of the President’s executive team as needed.
- Orders and maintains stock of office supplies.
- May manage company fleet registration, servicing, etc., and file auto insurance claims.
- Must be available to work a flexible schedule as needed.
- May be required to be on-call after regular business hours.
- May act as a backup for receptionist/mailroom
- May manage and negotiate hotel contracts
- Must be able to manage multiple tasks at once, have excellent time management skills with the ability to prioritize.
- Reliable attendance is a must.
MINIMUM REQUIREMENTS: EXECUTIVE ASSISTANT / ADMINISTRATOR
Bachelors Degree or Associate’s Degree
- Minimum 4 years of experience in an Administrator role
- Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology Excellent computer and phone skills
- Customer Service - Knowledge of principles and processes for providing customer service. This includes customer needs assessment, meeting quality standards for services.
- Intermediate Language Skills- Ability to read and interpret documents. Ability to write routine reports and correspondence. Ability to speak effectively before groups of executives, customers, or employees of organization
- Basic Math Skills - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent, and to draw and interpret bar graphs.
- Strong Reasoning Ability- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations
- Computer Skills: Internet, Word Processing, Spreadsheet, Presentation, database
