Procurement Specialist

The Procurement Specialist is primarily responsible for coordinating, facilitating, and expediting Federal and non-federal funding related procurements for Thrive Alabama by utilizing all appropriate procurement methods in accordance with the Code of Federal Regulations and HRSA Procurement guidelines. This position is responsible for the coordination of the purchasing process for the organization and performs tasks necessary to procure supplies, equipment, and services; and to negotiate and maintain all contractual documents including Business Associate Agreements.

Duties and Responsibilities

· Manages and coordinates the procurement of supplies, equipment, services, and furnishings from government and non-government sources through new contracts, competitive bids, or existing government or group purchasing contracts, pursuant to the Code of Federal Regulations and HRSA Procurement guidelines.

· Develop and prepare project scope, formal & informal solicitations, and requests for qualifications or proposals; research and prepare product/equipment specifications.

· Writes and negotiates contracts to include vendor terms and conditions and to ensure compliance with agency policies and procedures to include appropriate Federal Provisions and HRSA language.

· Manages and facilitates all agency contracts, memoranda of understanding, and Business Associate Agreements to include contract and agreement amendments, renewals, extensions, and terminations in accordance with agency policies and procedures.

· Performs cost analysis for products and services to meet agency’s needs and budget. Streamline certain purchases across agency.

· Obtain and review competitive bids, quotes, and proposals from vendors and contractors; discuss evaluations and review with requesters and subject matter experts.

· Prepare bid tabulations and scoring matrices from vendor responses to open solicitations.

· Facilitates public meetings such as pre-bid or pre-proposal conferences, site visits, bid openings and evaluation committee meetings.

· Negotiate with vendors for the best price over contracted services and purchases. Coordinate with vendors on supply and delivery of purchased items.

· Perform vendor management by evaluating and monitoring contract performance to ensure compliance with contracted obligations; Facilitate the resolution of procurement and contract related issues and conflicts.

· Responsible for maintaining vendor database, vendor files, and vendor contracts in contract management software.

· Evaluate vendors for appropriate licensure, insurance, and bonding. Execute exclusion checks for all vendors to ensure they are not disbarred or suspended.

· Performs research and analysis to ensure best value and practices are achieved in the purchase.

· Project future needs by strategizing with department directors and suppliers.

· Authorize and create user access to online ordering websites. Deactivate user access upon employee termination or resignation, and review employee access regularly. Approves online orders as required. Responsible for assigning company gas cards and maintaining website data.

· Coordinates returns, credits and refusals if assistance is needed.

· Assists in developing and maintaining detailed contract management procedures, procurement and purchasing policies that are compliant with Federal, State, and local laws & regulations.

· Utilizes document management systems to properly save and index internal purchasing documents.

· Participates in quality projects as necessary.

· This position requires compliance with the agency’s Compliance Standards of Conduct, Compliance Plan, and Policies & Procedures. Such compliance will be an element considered as part of the Procurement Specialist’s regular performance evaluation.

· All other duties as assigned by supervisor.

Knowledge, Skills, and Abilities

· Ability to use critical thinking to perform duties and accomplish goals

· Ability to compile and review data for accuracy

· Ability to prepare reports and correspondence

· Ability to plan, organize and coordinate work activities

· Ability to establish and maintain effective communication with others

Software Access

Microsoft Office

Compliatric

Cabinet

Docuware

Acrobat Pro

Job Type: Full-time

Pay: $46,700.00 - $67,100.00 per year

Benefits:

• 401(k)
• 401(k) 2% match
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Procurement: 5 years (Preferred)

Work Location: In person

Salary : $46,700 - $67,100