What are the responsibilities and job description for the Office Assistant 3 (Calculations) position at Thruway Authority?
The duties that the incumbent of the vacancy will be expected to perform. Duties Description Under the general supervision of the Head Audit Clerk, the Office Assistant 3 (Calculations) will supervise, monitor and audit the approval, processing and reimbursement of vendor invoices totaling over $70 million annually. The OA 3 (Calculations) will verify the accuracy of recorded data and adherence to prescribed procedures, rules and regulations; will share in the supervision of day-to-day operations of Accounts Payable, the section responsible for a wide range of payments for goods and services requiring knowledge on a variety of types of payment or reimbursement, and will assist in the review and analysis of new systems and procedures and recommend changes when necessary. Duties will include but are not limited to the following: • Participate in hiring, training, evaluation and disciplining employees. Supervise subordinates, assign and monitor staff work/attendance, take corrective action in problem areas. Provide and periodically update written and oral training instructions. Complete the most complex transactions. Meet with employees and supervisors periodically. • Ensure prompt and accurate payment of invoices within rules, regulations, procedures and policies. Interpret and explain procedures to vendors and NYSTA personnel. Review and certify invoices for payment. • Resolve discrepancy invoices by communicating with vendors, Division staff and Purchasing as needed. Respond in writing or by phone to inquiries. Supervise staff in resolving problems and discrepancies relating to the Thruway Authority’s accounts with vendors. • Work directly with Information Technology or other Finance and Accounts staff to resolve system problems including those that directly affect payment processing. • Prepare and audit processing controls, review and recommend changes to procedure, develop and assist in preparation, analysis, and testing of new computer systems, reports, and procedures as required. • Additional duties as assigned.
The minimum qualifications required for this vacancy. Minimum Qualifications Current New York State employee with one year or more of qualifying permanent service allocated to a Grade 12 or above and eligible for transfer under Section?70.1 of the NYS Civil Service Law. Or Provisional Appointment Pending Examination: Current New York State Thruway Authority employee with one year or more of qualifying competitive or 55-b/55-c service in a clerical, keyboarding, or paraprofessional* title allocated to Grade 7 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/37837titles.cfm. Only the title(s) listed is qualifying for this examination(s). *Only paraprofessional titles in an office environment will be considered qualifying. Service in a direct care title is not qualifying experience. Examples of non-qualifying titles are: Developmental Disabilities Secure Care Treatment Aide 1, Direct Support Assistant, Food Service Worker 1, Licensed Practical Nurse, Mental Health Therapy Aide, Security Services Assistant, Youth Division Aide 2, and Youth Division Aide 3. If you were permanently appointed to a qualifying title on or before April 15, 2017, and have served continuously in this title since that date, you are eligible to file for this examination. Candidates interested in provisional appointment will be required to take the New York State Department of Civil Service exam for this position. Please visit https://www.cs.ny.gov/jobseeker/ for additional information on state examinations. Or Non-Competitive Promotion (NCP): If there are no more than three qualified candidates in the promotional field for this position, the appointing authority will request approval from the NYS Department of Civil Service to fill this position via a noncompetitive promotion (NCP) examination, pursuant to Section 52.7 of the Civil Service Law. In order to be eligible for the NCP, candidates must meet the following qualifications: Current New York State Thruway Authority employee with one year or more of qualifying permanent service as a Grade 7. (see above)
Additional comments regarding the vacancy. Additional Comments This is a Unit 2 (CSEA) position. The NYS Thruway Authority offers an extensive benefits package, including but not limited to paid time off, sick leave incentive, membership to the NYS Retirement System, and 90% tuition assistance. We offer FREE onsite employee parking.Remote work availability and hours will be discussed at time of interview. ADDITIONAL PAY INFORMATION: The salary range for this position includes all applicable annual components of pay which are: Base Pay: $50,300 AnnuallyRecruitment & Retention Pay: $7,000 AnnuallyELIGIBILITY FOR EMPLOYMENT: All potential candidates for this position must be legally eligible to work in the United States at the time of appointment and throughout your employment with the New York State Thruway Authority. If appointed, you will be required to produce documents that verify your identity and authorization to work in the United States, as required by the Federal Immigration Reform and Control Act of 1986, and the Immigration and Nationality Act.Please be advised, the New York State Thruway Authority does not use eVerify, and we are unable to provide sponsorship for employment visa statuses (i.e. H-1B, Self-Sponsorship, STEM OPT).The New York State Thruway Authority is an Equal Opportunity Affirmative Action Employer. Diverse candidates are encouraged to apply.New York State Human Rights Law prohibits discrimination based on age, race, creed, color,?national origin, sexual orientation, military status, familial status, citizen or immigration status, sex, disability, marital status, gender identity or expression, prior arrests, prior conviction records, predisposing genetic characteristics or domestic violence victim status. The Thruway Authority is committed to a workplace free from discrimination based on the referenced characteristics and other federal and state protected characteristics. The New York State Thruway Authority provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please contact the Bureau of Accessibility, Equity, Diversity and Employee Engagement at accommodations@thruway.ny.gov or call (518) 471-4321.
Some positions may require additional credentials or a background check to verify your identity.
The minimum qualifications required for this vacancy. Minimum Qualifications Current New York State employee with one year or more of qualifying permanent service allocated to a Grade 12 or above and eligible for transfer under Section?70.1 of the NYS Civil Service Law. Or Provisional Appointment Pending Examination: Current New York State Thruway Authority employee with one year or more of qualifying competitive or 55-b/55-c service in a clerical, keyboarding, or paraprofessional* title allocated to Grade 7 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/37837titles.cfm. Only the title(s) listed is qualifying for this examination(s). *Only paraprofessional titles in an office environment will be considered qualifying. Service in a direct care title is not qualifying experience. Examples of non-qualifying titles are: Developmental Disabilities Secure Care Treatment Aide 1, Direct Support Assistant, Food Service Worker 1, Licensed Practical Nurse, Mental Health Therapy Aide, Security Services Assistant, Youth Division Aide 2, and Youth Division Aide 3. If you were permanently appointed to a qualifying title on or before April 15, 2017, and have served continuously in this title since that date, you are eligible to file for this examination. Candidates interested in provisional appointment will be required to take the New York State Department of Civil Service exam for this position. Please visit https://www.cs.ny.gov/jobseeker/ for additional information on state examinations. Or Non-Competitive Promotion (NCP): If there are no more than three qualified candidates in the promotional field for this position, the appointing authority will request approval from the NYS Department of Civil Service to fill this position via a noncompetitive promotion (NCP) examination, pursuant to Section 52.7 of the Civil Service Law. In order to be eligible for the NCP, candidates must meet the following qualifications: Current New York State Thruway Authority employee with one year or more of qualifying permanent service as a Grade 7. (see above)
Additional comments regarding the vacancy. Additional Comments This is a Unit 2 (CSEA) position. The NYS Thruway Authority offers an extensive benefits package, including but not limited to paid time off, sick leave incentive, membership to the NYS Retirement System, and 90% tuition assistance. We offer FREE onsite employee parking.Remote work availability and hours will be discussed at time of interview. ADDITIONAL PAY INFORMATION: The salary range for this position includes all applicable annual components of pay which are: Base Pay: $50,300 AnnuallyRecruitment & Retention Pay: $7,000 AnnuallyELIGIBILITY FOR EMPLOYMENT: All potential candidates for this position must be legally eligible to work in the United States at the time of appointment and throughout your employment with the New York State Thruway Authority. If appointed, you will be required to produce documents that verify your identity and authorization to work in the United States, as required by the Federal Immigration Reform and Control Act of 1986, and the Immigration and Nationality Act.Please be advised, the New York State Thruway Authority does not use eVerify, and we are unable to provide sponsorship for employment visa statuses (i.e. H-1B, Self-Sponsorship, STEM OPT).The New York State Thruway Authority is an Equal Opportunity Affirmative Action Employer. Diverse candidates are encouraged to apply.New York State Human Rights Law prohibits discrimination based on age, race, creed, color,?national origin, sexual orientation, military status, familial status, citizen or immigration status, sex, disability, marital status, gender identity or expression, prior arrests, prior conviction records, predisposing genetic characteristics or domestic violence victim status. The Thruway Authority is committed to a workplace free from discrimination based on the referenced characteristics and other federal and state protected characteristics. The New York State Thruway Authority provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please contact the Bureau of Accessibility, Equity, Diversity and Employee Engagement at accommodations@thruway.ny.gov or call (518) 471-4321.
Some positions may require additional credentials or a background check to verify your identity.
Salary : $70 - $50,300
