DISTRICT COURT JUDICIAL ASST

The salary for this position is: $4,902 - $6,521 monthly.

Thurston County District Court is seeking a highly motivated, service oriented, positive self-starter for the position of Judicial Assistant. The Judicial Assistant is the dedicated judicial staff support to the elected judges and appointed commissioners of District Court. This position will have extensive knowledge and involvement with District Court judicial officers’ and Court Executive Officer’s programs, projects, and decision making. The Judicial Assistant provides administrative support to judicial officers and court executive leadership, and serves as a liaison, requiring extensive knowledge and skills, between judges, justice partners, county offices and departments, internal and external stakeholders, and members of the public.

Essential functions may include, but are not limited to, the following:

• Provides administrative support to judges, court commissioners, court executive leadership, committees, and pro tem judges. Support may include composing correspondence on behalf of judicial officers, researching and responding to issues as determined, compiles data and drafts information for judicial use, maintains judicial files and records, and creates and maintains agendas and minutes for meetings as assigned.
• Performs a variety of coordinating activities for judicial officers to include managing travel arrangements, completing registration, reconciling expenses and reimbursements, scheduling meetings and appointments, preparing presentation materials, coordinating judicial meetings and trainings, scheduling of judge pro tem or visiting judges, and maintaining record of judicial leave and docket coverage.
• Calendars ex parte matters to be addressed in chambers, performs case write ups, manages court record in statewide case management system and local records management systems, and generates ruling correspondence. Maintains all ex parte requests, tracking them from entry to resolution.
• Develops and conducts in-depth research, collecting and analyzing data and information of pending or current issues and future trends. Prepares reports, charts, graphs, and spreadsheets as necessary. Prepares statistical and narrative reports on issues as assigned.

WORKING CONDITIONS:

• Work Environment – Work is performed primarily in an office environment, serving judicial officers, team members, and the public. Position may experience extended periods of sitting and/or standing. This is a team-centered environment.
• Schedule - Monday – Friday, 8:00 a.m. – 5:00 p.m. Workload demands may occasionally require work outside the assigned work hours.
• Travel Requirements - Occasional travel may be required to attend meetings or trainings.
Customer Interactions - Daily interactions via phone, in-person, and video with members of the public, justice partners, and team members.

WHO WE ARE:

District Court serves the community of Thurston County as a court of limited jurisdiction. This court hears misdemeanors, infractions, civil and small claims, protection orders, and name changes. Thurston County District Court provides recognized support through our court and community support services, Mental Health and Veterans Court, as well as Probation services. The vision of District Court is Serving Justice Through Serving People.

Thurston County values the diversity of the people it hires and serves. Inclusion to us means fostering a workplace in which individual differences are recognized, appreciated, and responded to in ways that fully develop and utilize each person’s talents and strengths. We are dedicated to recruiting and developing a talented workforce from various cultures, lifestyles, backgrounds, and perspectives who are committed to our vision and core values.

HAT WE OFFER OUR EMPLOYEES:

• Work-Life Balance: We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle.
• Plan For Your Future: As a member of our team, you will enjoy great employee benefits, including a retirement plan, pre-tax savings accounts, as well as comprehensive health care and dental/vision care for you and your family.
• Paid Leave: Full-time regular employees earn paid vacation in addition to paid holidays .
• Robust Training Program: Employees are encouraged to attend County paid training to help them further their career, learn new skill sets, and stay on top of emerging trends in our industry. We also encourage our staff to participate in professional organizations and attend conferences.
• Deferred Compensation: The County offers 3 voluntary deferred compensation plans for employees who would like to set aside additional deferred tax dollars into a retirement savings plan.
• Flexible Spending Account (FSA ) : Employees can take advantage of Section 125 flexible spending accounts for out-of-pocket health care and daycare expenses with pre-tax dollars.
• Public Service Loan Forgiveness: This is a federal program which allows full-time public service employees who have made qualifying payments for certain loans, to get their student loans repaid. Public Service Loan Forgiveness Program
  

Why you’ll love it here: Thurston County is located between Seattle and Portland in Western Washington’s South Puget Sound Region. Perched in between the mountains and the ocean, the area boasts the perfect blend of year-round outdoor activities including boating, hiking, skiing, and more. The region is also home to the state capitol city of Olympia, known for its many restaurants, microbreweries, coffee shops, farmer’s markets, kids’ activities, history, and art events. Discover more about life in Thurston County at Experienceolympia.com .

Message to potential applicants: We understand that some potential applicants are less likely to apply for jobs unless they believe they meet every one of the functions or skills listed in a job description. We are most interested in finding the best candidate for the job, and we understand that may be someone who will learn some of these skills on the job. If you are interested in this position, and meet the minimum qualifications, we encourage you to go ahead and apply! Feel free to think about how you will bring your own set of skills to the role and tell us about the potential that you hold.

QUALIFICATIONS:

• High school diploma or GED and two years of college-level coursework in public administration, business administration, law, or another closely related area.
• Three years of progressively responsible executive assistant/secretarial experience, preferably in a court or legal environment.
• Ability to operate a personal computer with advanced knowledge and use of word processing, data base, publication, presentation; web maintenance and spreadsheet software applications.
• Current Washington State Driver's License or have requested and obtained an appropriate accommodation.
Ability to type 60 WPM and operate standard office equipment.

DESIRED SKILLS:

• Knowledge of organization and operation of Washington State court system; procedures and practices within courts of limited jurisdiction; and legal terminology and reference.
• Knowledge of legal research techniques and the ability to draft legal documents and correspondence using correct spelling, punctuation and grammar.
Excellent communication skills and methods. Ability to apply good judgment and discretion in dealing with staff members, the public, local and state officials, legislators, and the media.

OTHER RELATED RECRUITMENT INFORMATION:

Questions about this recruitment? Please contact: Frankie Peters by email at Frankie.peters@co.thurston.wa.us or by phone at (360) 786-5225.

This position is:

• Eligible for benefits
• Not represented by a union
Not eligible for overtime under the Fair Labor Standards Act (FLSA)

Items requested for consideration:

• Application
• Resume
Letter of Interest

Please note: Information in this announcement is subject to change without notice at any time during the length of the job advertisement.

THURSTON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Thurston County is committed to provide equal opportunity to all persons seeking or having access to its employment, services and activities, which is free from restriction based on race, sex, marital status, color, creed or religion, national origin, age, sexual orientation, including gender expression or identity, pregnancy, status as an honorably discharged veteran or military status, genetic information, or the presence of any sensory, mental or physical disability, unless based upon bona fide occupational qualifications. Applicants with disabilities who need accommodation with the application or selection process should contact Thurston County’s Human Resources, at (360) 786-5498. Those who are deaf, deaf-blind, hard of hearing or speech impaired may use the statewide relay system to reach Thurston County offices and departments to conduct their business telephonically. Relay users can simply dial 7-1-1 (or 1-800-833-6388) to connect with Washington Relay.