Payroll Manager

Payroll Manager

Tiff’s Treats is seeking a Payroll Manager to oversee and manage all payroll-related functions, ensuring accurate, timely, and compliant payroll processing for over 1,600 employees across multiple states. This is a full-time, on-site position based at our corporate headquarters in Austin, TX. This role is a key part of the Finance and HR departments, responsible for end-to-end payroll processing, compliance, and reporting. The Payroll Manager will report to the VP of Accounting and play a vital role in supporting financial accuracy, compliance, and decision-making across the organization.

Responsibilities

• Oversee bi-weekly payroll processing, ensuring complete, accurate, and timely execution.
• Conduct thorough payroll reviews and maintain strong internal controls.
• Manage the daily payroll inbox, addressing employee inquiries, processing transfer and promotion tasks, and ensuring prompt responses.
• Administer payroll deductions, reimbursements, and wage garnishments in accordance with federal and state regulations.
• Provide support for payroll audits, including payroll, 401(k), and related areas.
• Administer and manage benefits deductions effectively.
• Perform monthly audits of payroll and HR reports and processes to ensure compliance and accuracy.
• Identify, investigate, and resolve payroll errors promptly.
• Conduct miscellaneous payroll and timekeeping investigations and troubleshoot issues as needed.
• Manage quarterly and annual payroll tax compliance for all states where employees are based.
• Oversee proper payroll tax filings and payments in collaboration with the payroll processor.
• Monitor and respond to state communications regarding wage compliance and audits.
• Generate payroll reports for leadership, including overtime reporting and labor cost analysis.
• Develop, process, and maintain protocols for unclaimed property compliance.
• Lead payroll and 401(k)-related audits, including external vendor audits and regulatory filings such as Form 5500.
• Coordinate with 401(k) vendors and the payroll processing team to ensure accurate and efficient administration.
• Work closely with Finance and HR to ensure accurate payroll processing and compliance with government reporting requirements.
• Maintain payroll systems and tools, ensuring accurate data flow and functionality.
• Support additional payroll-related projects as needed.

Qualifications

Required:

• 5 years of payroll processing and management experience.
• Advanced proficiency in Excel, including formulas and data manipulation.
• Strong mathematical and analytical skills.
• Excellent written and verbal communication skills.
• Exceptional organizational skills with the ability to manage multiple priorities.
• Experience handling multi-state payroll compliance.
• Proficiency in payroll systems and software.

Preferred:

• Experience with Fidelity, Paycor, and Sage Intacct Plus.
• Familiarity with Asana for project tracking.
• Knowledge of 401(k) administration and payroll audits.