What are the responsibilities and job description for the Bookkeeper/Office Manager position at Time Savers Construction Services?
Founded in 1984, Time Savers Construction Services has been the leader in open shop construction support services across New England. We envision becoming the indispensable partner for our customers, providing innovative cleaning, staffing, and support services to optimize efficiency. Our core markets include commercial developments, multifamily, residential, senior housing, hospitality, education, health care and much more. At Time Savers, we foster a collaborative environment that optimizes efficiency, streamlines processes, and empowers all stakeholders to achieve success. We continuously strive to recruit, develop, and retain the best talent.
We are seeking a highly organized and detail-oriented bookkeeper/office manager to oversee daily operations and maintain accurate financial records. This dual role requires a skilled professional who can manage office functions efficiently while handling bookkeeping tasks such as processing invoices, reconciling accounts, and preparing financial reports. The ideal candidate will be able to streamline office processes, ensure compliance with financial regulations, and provide support to both the team and management.
Hours: Monday through Friday, 8am to 5pm.
Duties & Responsibilities
We are seeking a highly organized and detail-oriented bookkeeper/office manager to oversee daily operations and maintain accurate financial records. This dual role requires a skilled professional who can manage office functions efficiently while handling bookkeeping tasks such as processing invoices, reconciling accounts, and preparing financial reports. The ideal candidate will be able to streamline office processes, ensure compliance with financial regulations, and provide support to both the team and management.
Hours: Monday through Friday, 8am to 5pm.
Duties & Responsibilities
- Oversee office supply inventory and ordering.
- Assist with budget preparation and financial forecasting; support Time Savers budget maintenance.
- Ensure data entry into QuickBooks and other financial systems.
- Maintain weekly, monthly, quarterly, and annual financial reports.
- Manage office technology, software updates, and assist in system enhancements (ERP, CRM, FMS).
- Maintain employee HR files, company policies, and procedures.
- Provide administrative support to GM and PMs.
- Prepare materials and reports for President, Operations, and GM for weekly, monthly, and quarterly reviews.
- Track and report expenses.
- Support President with various projects and analysis.
- Ensure smooth office operations and track office expenses.
- Process and analyze financial data; identify areas for improvement.
- Manage external phone calls and route to appropriate staff.
- Maintain QuickBooks records: data entry, invoice reconciliation, payroll, journal entries, expense coding (AR/AP), and report generation.
- Assist with recruiting: post job listings, review applicants, and help prepare departmental meetings and materials.
- Proven experience as a Bookkeeper and/or Office Manager.
- Strong knowledge of accounting principles, financial software (QuickBooks, etc.), and Microsoft Office Suite.
- Exceptional organizational and multitasking abilities.
- Excellent communication skills, both written and verbal.
- Attention to detail and problem-solving capabilities.
- Ability to work independently and as part of a team.
- Health Insurance
- Dental Insurance
- Vision Insurance
- 401K
- Holiday Pay
- Paid Time Off
- Referral Program
- Competitive Benefits Package
- Weekly Pay
