Finance and Administration Coordinator

We are seeking a detail-oriented and highly organized Finance and Administration Coordinator to oversee the financial transactions and provide essential bookkeeping and administrative support for the organization. This role will ensure the accuracy of financial records, manage accounts, support payroll and benefits administration, and contribute to smooth day-to-day operations of this expanding non-profit arts organization. The ideal candidate will be proactive, reliable, and passionate about supporting the Tinworks Art team in fulfilling its mission of connecting art, artists, and the community. The position is primarily full-time, although Tinworks Art is open to flexible schedules for experienced workers looking for a 0.75 work schedule or part-time work. The role may occasionally require weekends or holidays when Tinworks hosts public or private events.

About Tinworks Art:

Tinworks Art is a dynamic nonprofit art space in Bozeman, Montana that connects artists and the community through inclusive, experimental, and engaging art experiences in evolving, non-traditional spaces, designed to welcome everyone. For more information, visit www.tinworksart.org.

Specific Duties:

Bookkeeping/Finance (50%):

• Process and record financial transactions, including accounts receivable, accounts payable, payroll, and related tasks using QuickBooks Online.
• Reconcile bank accounts and credit card statements, ensuring financial records are accurate and up to date.
• Prepare monthly financial reports (income, cash flow, and balance sheet); generate financial reports as needed, and assist in variance analysis.
• Support the Financial Controller/Fractional CFO by providing any necessary information required for the preparation of monthly/quarterly financial reports
• Process and manage invoices, bills, and checks using Bill.com.
• Maintain organized financial files and assist with month-end closing processes.
• Track and manage restricted project revenue and expenses, ensuring compliance with grant and funding requirements.
• Assist with annual audit preparations and provide support to the auditors as needed.

Administrative Support (50%):

• Process payroll and benefits payments using Gusto, and track payroll liabilities.
• Administer employee benefits, including health insurance and health savings accounts.
• Assist with timesheet tracking and ensure proper allocation to restricted projects and paid time off.
• Support day-to-day office operations, including maintaining office supplies, equipment, subscriptions, and overseeing general administrative functions.
• Assist with onboarding new staff members and coordinate IT needs with external vendors.
• Develop and maintain the yearly organizational calendar.
• Support the Director and staff with general office management and coordination of activities, as well as organizational tasks as assigned.
• Manage or assist with on-site events, including exhibition related public events or rental events for third parties.
• Support the Director of Development with entering and maintaining accurate donor and constituent details in Bloomerang, ensuring proper tracking of donations. This includes preparing donor acknowledgement letters and assisting with donation receipts.

Preferred Education and Experience:

• Minimum of a BA/BS in finance, business administration, or a related field, or equivalent relevant experience
• Experience in bookkeeping, administrative support, or related fields (preferably in nonprofit organizations).
• Proficiency in QuickBooks Online, Bill.com, and Gusto (or similar financial and HR software) and Microsoft 365; experience with donor database software
• Strong organizational skills, excellent attention to detail, high executive functioning skills with follow-through, and ability to manage multiple tasks.
• A passion for the arts and understanding of the nonprofit sector is a plus.

Job Type: Full-time

Pay: From $48,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Ability to Commute:

• Bozeman, MT 59715 (Required)

Ability to Relocate:

• Bozeman, MT 59715: Relocate before starting work (Preferred)

Work Location: In person

Salary : $48,000