Executive and Personal Assistant to CEO

Executive and Personal Assistant

Who we are:

Since 1999, Tippi Toes Dance has been bringing a unique program of dance and creative movement to childcare centers, schools, play groups and various after school programs.

Tippi Toe’s award-winning dance classes have a remarkable impact on children’s social and developmental growth. Our classes are designed to fuel and develop the imagination, motor skills and body awareness, self-esteem, critical thinking, and sharpen both cognitive and creative skills.

Tippi Toe’s company vision is to instill confidence, positivity, and joy into the lives of children. Our company values are:

· SERVE our communities, schools, children, and families with generosity and love.

· CONNECT with people at all stages of life to help ensure healthy development, both physically and emotionally.

· DILIGENCE through steady, earnest, and energetic effort every day.

· JOY creating enthusiasm and energy. Enthusiasm is the cornerstone of great leadership, personal or within an organization.

We seek candidates who embrace our mission, vision, and uphold our values through consistent behaviors and actions.

Position Summary:

We are looking for an individual who will be an integral part of our small, but high growth team. As a Tippi Toes Executive and Personal Assistant, you will provide executive business level support to the CEO and COO while managing a wide range of operational, administrative, and organizational tasks to optimize the effectiveness and efficiency of Tippi Toes. Responsibilities also include managing personal and family schedules as well as travel and other household needs for the CEO. This position requires the ability to proactively anticipate needs, recommend new ideas and solutions, lead special projects, assist with strategic planning, and provide a high level of confidentiality and professionalism. The successful candidate will be exceptionally organized, possess strong verbal and written communication skills, be resourceful, and flexible to the needs of the business. This position has the potential to grow and take on additional responsibilities as the company grows. The position duel reports to the CEO and COO.

Position Responsibilities:

· Proactively maintains and manages individual calendars for the CEO and COO. Ensures leaders are prepared with detailed information for day-to-day operations, and meetings.

· Oversees the corporate calendar, reoccurring meetings, and monthly/weekly meetings

· Manage the flow of information so that urgent emails are answered in a timely manner and timelines/deadlines are met.

· Draft letters, edit/proof, and research/prepare reports with great attention to detail

· Plan and book travel as needed: both business and personal

· Manage google drives and ensure organization and ease of accessibility

· Plan and execute internal and external strategic meetings

· Assist with event planning and logistics

· Provides administrative support including preparing communication and other documents, assist with research, and other ad hoc duties

· Manages CEO personal and family schedules, including appointments, school activities, and extracurricular events.

· Runs personal errands for CEO and other household needs

· Anticipates needs, foresees potential issues, ensures necessary details are not overlooked

· Streamlines processes to ensure optimal efficiency

· Assist with collection and organization of franchisee data and information

· Works with and provides confidential and sensitive information and exercises discretion

· Supports special projects and business operations projects

· Meets regularly with CEO and COO to assess short- and long-term needs and priorities

· Upholds the highest professional standards as a key representative for Tippi Toes

Position Requirements:

· Excellent project management skills-keeps assigned projects moving and on track

· Proactive mindset, owning responsibilities and addressing challenges

· Eagerness to embrace new skills and insights, always striving for personal and professional growth

· A Forward-thinking approach, always staying several steps ahead to optimize processes

· Strong organizational skills

· Excellent communication skills: both verbal and written

· Tenacity and self-motivation: high energy level, self-starter with positive attitude

· Can handle multiple and changing priorities with ease

· Ability to work effectively in a dynamic, quick moving environment

· Utilizes sound judgement

· Excellent follow up skills

· Upholds company brand mission, vision, and values through actions and interactions

· 4-year college degree

· Proficient in G-Suite and Microsoft Office

Job Type: Part-time

Pay: $20.00 per hour

Expected hours: 10 – 15 per week

Benefits:

• Flexible schedule

Schedule:

• Day shift
• Weekends as needed

Work Location: Hybrid remote in Murfreesboro, TN 37130

Salary : $20