Senior Program Management Specialist

Job Requisition Code: #A25001

Location: This job is to be performed on-site at the government client's location in San Diego, California.

NAVWAR Old Town Campus 4301 Pacific Hwy, San Diego, CA 92110.

Position Summary:

We are currently seeking a talented and experienced individual to join our team to provide Program Management support for our program. Your contributions will play a vital role in ensuring the successful accomplishment of the program's mission requirements. This position requires you to work on-site at the government client site, working closely with colleagues and collaborating effectively with the client as needed. An active DoD security clearance is required for this role, and qualified candidates should possess a successful track record of ten or more years of relevant experience within a program management office.

Active DoD Clearance:

An active Secret clearance is required for this position.

Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information.

Minimum Requirements:

• Bachelor’s Degree
• 10 years of experience providing program management services within a program management office (PMO).
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Teams. Preferred experience with Power BI and Project Online.
• Ability to maintain an active security clearance.

Required Skills:

• Strong analytical and critical thinking abilities.
• Exceptional oral and written communication skills.
• Superior organizational skills, ensuring efficiency and accuracy in task management.
• Proven ability to work independently while contributing effectively as a collaborative team member.
• Skilled in taking initiative, multitasking, and managing competing priorities to meet deadlines.
• Self-motivated and driven, consistently upholding the highest standards of program management and organizational excellence.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Teams. Preferred experience with Power BI and Project Online.

Key Roles and Responsibilities:

A successful candidate will primarily serve as the management analyst and advisor to the Division Head on the evaluation of the effectiveness of programs and operations or the productivity and efficiency of the management of funded products and services.

• Analyze Program objectives, policies, work operations, progress, resources estimates, intra and inter-program balances, and other related aspects.
• Require knowledge of the substantive nature of SCN/NAVSEA programs and activities; SCN budgeting, funding applications, manpower and general systems support requirements; agency missions, policies, and objectives; management principles and processes; and the analytical and evaluative methods and techniques for assessing program development or execution and improving organizational effectiveness and efficiency.
• Identify actual or potential problem areas, trends, significant program accomplishments, merit and deficient situations, areas of imbalance, and/or similar factors and recommend alternative or corrective actions to support the programs involved.
• Develop methods to monitor and measure risk, compliance, and assurance efforts.
• Develop and recommend changes in program objectives and operations to maximize effectiveness.
• Develop/formulate program resource requirements for the current fiscal year and out years on all tasks and programs assigned to the organization based on technical requirements submitted by Department sponsor program managers.
• Establish and manage project milestones, resources, schedules, budgets, and risks to ensure project success
• Adapt plans to meet evolving customer or programmatic needs.
• Analyze and recommend future project workload and manpower/budget planning requirements.
• Establish, analyze, modify, and update databases and spreadsheets to support program requirements. This requirement includes conducting data entry, problem resolution, use of formulas and other data/statistical analysis tools such as graphs, pivot charts, and custom reports.
• Analyze and review technical data (e.g. engineering documentation) to create project/program documentation such as Work Breakdown Structures (WBS), presentations in support of reviews, white papers, training materials, and Plans of Action and Milestones (POA&Ms).
• Support the preparation and update of project/program documentation. Examples of program documentation include strategic plans, strategic roadmaps, SOPs, Issue Papers, Program Reviews, Organizational Charts, policies, and procedures.
• Provide program planning support to the Government such as the development and execution of obligation phasing plans, 7300s, SERs, PARM reviews, and program objective memorandum submissions
• Provide technical and programmatic support to the Government. Examples involve interfacing with stakeholders (e.g. the Design Agent, NAVSEA sponsors, etc.) on C4I SCN related matters.
• Provide risk management support for the Government resulting in the successful accomplishment of mission requirements. Examples of support functions include performing the following functions:

a) Develop, modify and maintain the risk assessment program

b) Conduct risk planning

c) Conduct risk analyses

d) Develop and maintain mitigation plans

e) Track/report progress

f) Ensure compliance with risk management guidance and best practices

g) Generate inputs in support of risk review boards

h) Develop, modify, and maintain risk files and/or databases in the designated risk management tool

i) Develop, modify, and maintain top-level systems engineering documentation, such as SEPs, RMPs, CPDs, and MOUs.