What are the responsibilities and job description for the Document Procurement Specialist position at Title Clearing & Escrow LLC?
Title Clearing & Escrow, LLC (TC&E) is a national title company based in Tulsa, Oklahoma. TC&E was founded in 2013 by CEO Dax Junker and his brother Dennis, who currently serves as Executive Vice President. TC&E’s mission is to seamlessly deliver cost-effective title products and curative services nationwide throughout the mortgage lifecycle. Whether clients are requesting services for due diligence, securitization, assignment of mortgage processing, curative, default, or loss mitigation, we provide quick resolutions for difficult issues.
In 2019, TC&E became part of The Fay Group and its affiliate companies, which offer, insurance, business purpose lending, property management renovations, real estate brokerage services and more to homeowners and investors nationwide. TC&E is seeking highly-experienced, well-rounded professionals who strive for success and recognition in a fast-paced environment that offers increasing opportunities for professional growth.
Come join us on our journey to serve our customers and be the leader in our industry! We are currently looking for a Document Procurement Specialist to join our team.
Reporting to the Manager, Assignment, and Lien Release, this position is responsible for securing, managing, and processing essential documentation to support title-clearing functions while ensuring compliance with statutory, state and regulatory requirements. This position facilitates the drafting, execution, recording, and imaging of Assignments and Lien Releases adhering to company and industry guidelines.
Additionally, the role serves as a central point of contact for coordinating document-related activities and maintaining clear communication with clients, vendors, and government offices to enable efficient, timely, and accurate property transactions.
What you will do for TC&E
- Obtain assignment or lien release orders and ensure document accuracy using various servicing platforms
- Coordinate with external stakeholders to obtain title-related documents, including deeds, mortgages and releases
- Draft and verify assignments and lien releases to meet state and jurisdiction guidelines, ensuring accuracy and completeness, and coordinating corrections as needed
- Facilitate the recording and imaging of assignments and lien releases, maintaining complete, organized records in line with company and compliance standards
- Administer loans and manage documentation to ensure compliance with company policies, investor guidelines and state laws
- Support the title clearing process by identifying and addressing documentation issues that may impact title insurance or property ownership
- Collaborate with internal teams to communicate the status of documentation and escalate challenges that may cause delays
- Provide feedback and propose solutions to improve process efficiency and quality
- Respond promptly and professionally to inquiries, requests and communications regarding assigned files
- Stay updated on industry standards, company policies and regulatory requirements related to title documentation
- Review, prioritize and provide timely and accurate response to tasks, intercoms and emails
- Manage individual workload to ensure all deadlines and quality standards are met
- Develop domain knowledge of Fay’s business to include an understanding of organizational objectives
- Ensure compliance with Fay’s policies, processes, and practices. Successfully complete all department and company required training
- Model Fay’s Values, Operating Principles, ethical standards, professionalism and code of conduct
- Demonstrate behaviors that align with Fay's Values and Operating Principles.
- Perform other duties and responsibilities as assigned.
What you will bring to TC&E
Equity and Inclusion are embedded into our way of working at Fay. We believe that the best ideas come from having a team that is diverse in backgrounds, experiences, and perspectives. We strive to ensure each of our employees feels valued, respected and included and is presented with equal opportunities to be successful here at Fay. We are proud to be an equal-opportunity workplace. The Fay Group and affiliated companies participate in E-Verify. For more information go to www.dhs.gov / E-Verify. E-Verify is a registered trademark of the U.S. Department of Homeland Security.
