What are the responsibilities and job description for the Contract Specialist position at PROCUREMENT SERVICES?
Primary Purpose:
Provide clerical and administrative support and training to the Procurement Services Division.
Qualifications:
Education/Certification:
• High school diploma or GED certificate, Bachelor’s degree in Business or related content preferred
• Professional certification in purchasing preferred
• Membership in a professional purchasing organization preferred
Special Knowledge/Skills:
• Ability to effectively utilize computers with experience in Microsoft Windows applications (Word, Excel, PowerPoint, Applications and Various Software)
• Ability to work with numbers in an accurate and rapid manner
• Ability to organize, prioritize, and meet established deadlines and handle multiple tasks
• Ability to maintain accurate, confidential and auditable records.
• Ability to communicate effectively (verbal and written) using proper English grammar
• Ability to prepare periodic purchasing reports via various software.
Experience:
• Two years purchasing experience preferred
• Two years purchasing experience with a school district or public agency preferred.
Major Responsibilities and Duties:
- Organize and prioritize daily work assignments to ensure completion of assignments.
- Process requisitions and purchase orders.
- Maintain internal purchasing division file system.
- Manage Purchasing Portal and Pro Depot.
- Upload correspondence to the Purchasing Portal and Share Drive.
- Assist in processing purchase orders valued up to $10,000.
- Assist in expediting outstanding purchase orders.
- Setup TASBO classes to be taught at HCDE.
- Assist in processing change orders.
- Verify completeness and accuracy of paperwork from divisions.
- Provide PowerSchool purchasing module training to user departments.
- Process new vendor packets and verifying completeness of documents.
- Add vendors to PowerSchool database and update vendor information, as needed.
- Assist in processing RFPs, bids, and contracts.
- File contracts and maintain database of all contracts.
- Assist with P-Card process as needed.
- Verify status of vendors in the Excluded Parties List System (EPLS or SAM).
- Maintain good public relations with all parties for purchasing services.
- Provide excellent customer service to all users regarding all purchasing functions.
- Maintain confidentiality.
- Support Procurement staff with administrative requirements.
- Assist in compiling Board agenda information.
- Assist in entering budgets and completing documentation during the annual budget process.
- Assist with the preparation and submission of procurement award applications.
- Check RFP proposers’ references.
- Perform other duties as assigned.
Salary : $40,800 - $50,362