Executive Secretary for Professional Development Services/Receptionist

The Tuscarora Intermediate Unit 11 invites applicants for Executive Secretary for Professional Development Services/Receptionist at our main office in McVeytown, PA. To apply for this position, please complete an application on our website at http://www.tiu11.org.
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The Receptionist/Executive Secretary for Professional Development Services shall be responsible to the Director for Curriculum, Instruction, and Correctional Education Facilities, for supervision and evaluation.

Fundamental Duties/Essential Functions
1. Prepare annotations, print, and disseminate materials relating to Act 48 and Continuing Professional Education .
2. Submit PA Student Assistance training requests to the PNSAS, maintain all SAP records for TIU 11.
3. Coordinate for rooms reservations, meals and coping of materials for SAP trainings.
4. Make copies for all training materials for the Curriculum Department and Act 89 as requested.
5. Maintain account information relating to Act 48 and Continuing Professional Education courses, placing those course in to the PD tracking system.
6. Maintain a liaison with the TIU business office staff for the purpose of maintaining records for the billings of Act 48 activities and continuing Professional Education budgets. Use the COBRA database to create, mail and maintain continuation of benefits to retired, furloughed and resigned TIU employees statewide.
7. Report Act 48 hours to PDE and inform participants of their recorded hours.
8. Maintain a database of professional staff for Act 48 and Continuing Professional Education and credit courses. Submit new PDE credit courses to the state via PERMS for state approval. Submit TIU provider information to PDE for TIU 11 presenters to be approved to provide statewide approved PDE Credit courses.
9. Perform secretarial duties for the Emergency Certification/Guest Teacher Program to include training set up, processing paperwork for participants, submitting to PDE/TIMS for the participants’ emergency permit, sending paperwork to the perspective districts for substitute teachers, and maintaining a list annually with emergency permit recipients, maintaining this list for keeping their clearances current.
10. Perform clerical functions including typing, copying, and the receiving and processing of supplies, mail, phone calls, and messages related to Act 48 and Continuing Professional Education.
11. Process continuing education hours for paraprofessionals through the PA KEYS Continuing Education system.
12. Maintain a calendar of all Professional Development activities for the TIU.
13. Perform secretarial duties assisting the PaTTAN Autism Affairs program with overnight lodgings, conference registrations, professional development registrations, and payments for meals for meetings.
14. Answer all incoming phone calls and transfer all phone calls to the proper personnel.
15. Maintain TIU Directory and publish yearly.
16. Gather yearly information of District uCalendars, District Administration Personnel, including position, building location, email and telephone number.
17. Perform the necessary secretarial duties for the TIU 11 with regards to the KPN Supply and Paper bid each year, making sure to meet deadlines with regards to each. Type up purchase orders for such purchases and forward to the necessary
company for purchase.
18. Maintain the inventory of copy paper, envelopes, and other various office supplies for the main building and order when necessary.
19. Prepare purchase orders for general building supplies (copy paper, envelops, batteries, etc.) and receive and maintain inventory of those supplies.
20. Take all messages from the voice mail system each morning and give the messages to the proper personnel.
21. Act as TIU main Receptionist monitoring telephones and doors and directing customers/guests to the proper servicing entity.
22. Assist Executive Secretary to the Cabinet Level Director for Curriculum & Professional Development and for Principal of Nonpublic Schools as needed.
23. Perform other tasks as assigned by the Director for Curriculum, Instruction, and Correctional Education Facilities or the Coordinator of Professional Development Services.

Required Knowledge, Skills and Abilities
Individuals must possess these skills, knowledge and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using
some other combination of skills and abilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.
1. Knowledge of word processing and graphics applications for the computer.
2. Ability to operate copier, transcribing, and calculator machines in a proficient manner.
3. Ability to perform with efficiency and a high level of accuracy in all office procedures.
4. Ability to orally communicate well (appropriate grammar, pleasant voice, affable manner) in English using the telephone and in all personal contacts with office staff and the general public
5. Ability to present ideas logically in writing to include good proofreading, spelling, and written grammar skills.
6. Ability to present oneself in a business-like manner to include personal appearance and a pleasant demeanor to others.
7. Ability to type proficiently using a typewriter and a computer/word processor.
8. Ability to lift and carry packages and equipment up to 25 pounds.
9. Ability to accommodate flexible schedule to include evening and weekend assignments.
10. Ability to communicate effectively in small and large groups.

Qualification Standards
1. Education: High School/GED diploma required.
2. Experience: Prior experience with computer word-processing required, prior experience with web page publication preferred.

Job Type: Full-time

Pay: $15.00 - $18.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $15 - $18