Payroll Assistant

Job Title: Payroll Assistant (Part-Time)

Job Summary:
We are seeking a detail-oriented and highly organized Payroll Assistant to support our payroll operations on a part-time basis. In this role, you will assist in processing payroll submitted by Staffing Coordinators, entering payroll totals into spreadsheets, managing garnishments and child support orders, and ensuring that all payroll data is accurately recorded. You will also help verify new hire information, create and send invoices to clients, manage accounts receivable, assist with payroll-related inquiries, and assist in managing employee terminations in the payroll system.

Key Responsibilities:

• Assist with Payroll Processing: Support the processing of payroll information submitted by Staffing Coordinators, ensuring accuracy and timely submission.
• Data Entry: Accurately enter payroll totals and related information into spreadsheets and payroll systems, maintaining attention to detail.
• Garnishments & Child Support Orders: Assist with processing garnishments, child support orders, and other deductions according to legal requirements and company policies.
• New Hire Setup: Ensure new hire information is accurately entered into the payroll system and update employee records as necessary.
• Invoicing: Generate and send client invoices based on payroll data, ensuring accuracy and timely submission.
• Accounts Receivable: Assist in managing accounts receivable, including following up on outstanding invoices and supporting clients in resolving payment issues.
• Employee Support: Respond to payroll-related inquiries from Staffing Coordinators and employees regarding paychecks, deductions, and benefits.
• Employee Terminations: Assist with processing employee terminations in the payroll software, ensuring that final paychecks and benefits are correctly calculated.
• Compliance & Reporting: Support payroll compliance by assisting with reports and documentation required for audits and tax filings.
• Other Duties: Assist with any additional payroll-related tasks to ensure smooth payroll operations and help improve internal payroll processes.

Qualifications:

• Education: High school diploma or equivalent; additional coursework or certification in payroll or accounting is a plus.
• Experience: 1 years of experience in payroll processing, accounts receivable, or a related field. Experience with payroll software is a plus.
• Skills:
  • Basic knowledge of payroll processes, garnishments, and employee deductions.
  • Proficiency in Microsoft Excel or similar spreadsheet software.
  • High attention to detail and accuracy in data entry.
  • Strong communication skills and ability to respond to employee and coordinator inquiries.
  • Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
  • Familiarity with payroll compliance and labor laws is a bonus.

Working Conditions:

• Part-time position leading to full-time once fully trained. 
• No overtime required.

Salary Range: Competitive, based on experience.

Benefits: Paid time off and other company benefits.