Admin/Finance & Procurement Officer

Position Title: Admin/Finance & Procurement Offer

Reports To: Manager, Talent Acquisition

Work Location: 1899 L St NW, 5th floor, Washington, DC 20036.

Subordination: None

Employment Type: Full-Time

Supervision: None

About Us

Founded in 2007, TLScontact works with governments from around the world to provide visa and consular services on their behalf to travelers and citizens. Present in 90 countries, TLScontact operates 150 visa application centres and handles over 4 million visa applications every year. TLScontact is part of the Teleperformance Group, the global leader in customer experience management.

About the Role

We are looking for a detail-oriented and experienced Admin/Finance & Procurement Officer to join our team. In this role, you will be responsible for overseeing procurement processes, managing bank relationships, supporting finance business operations, ensuring tax and regulatory compliance, and contributing to financial control and audit activities. The ideal candidate will have strong financial analysis skills, a solid understanding of procurement and cash management processes, and the ability to work effectively in a cross-functional team.

Responsibilities

Procurement process and cost control:

• Maintain the purchase order (PO) and mission order (MO) processes by ensuring all transactions are properly benchmarked, executed and tracked in line with company policy, including reviewing accuracy and completeness of documents submitted.
• Support invoice approval process (TP Flow) and ensure quality and relevance of analytical data.
• Track status of invoice payment (TP Flow approval, local accountant booking, payment) to ensure accuracy, completeness, and existence of all invoices.
• Support the operations on the completion of daily sales reports to ensure accuracy, consistency, and timeliness.
• Support the shared service center in the reconciliation of bank statements and all AVS sales records, Service fees and visa fees.

Bank relationship & cash management:

• Be the main POC with suppliers for bank relationship and lead the coordination with the banks to open or close accounts, register, or remove users, implement new payment methods.
• Execute and Improve monthly Cash Flow forecasts process, as well as monthly bank balance communication.
• Create and manage beneficiaries in the bank platforms and prepare bank transfers based on batches submitted by admin offices (after checking tracker) and on salary payment files prepared by local payroll provider (after HR approval).

Finance business support:

• Take part in CAPEX Controlling and budget analysis for new projects by contributing to establish financial analysis and prospective PnL for all new projects.
• Tracking all CAPEX expenditure against budget on monthly basis and office lease records to assist management with periodic information required on such records.
• Support ZMs in CMT & forecast processes as defined by central finance
• Support legal with contract management process.

Local regulations & Tax & corporate governance

• Monitor and control the tax payment & Government interactions on monthly/ quarterly/ bi-annual and annual basis, by ensuring full compliance and elimination of all risks that may lead to defaults and penalties.

Internal control and compliance:

• Assisting to ensure strong Internal Control by establishing application of company Policies and Procedures, short/long term goals and objectives as well as carrying out periodic internal audit of locations under coverage.
• Assist with coordination of periodic fixed asset reconciliation reports, ICQ compliance and CSR reporting.
• Support Ops in improving ICQ compliance rates for locations covered, helping define and implement the mitigation plans, as well as collecting evidence of compliance.

Audit and financial control:

• Alongside Regional Finance Manager, support on the External Audit processes for locations covered, ensuring Group requirements are met.
• Support Central Finance team to reinforce financial control of legal entities, including support to corporate internal auditor for collecting evidence and executing the remediation plans.
• always Share invoices and bank information with the Local Accountant during the month and support on queries.
• Perform other related tasks as may be assigned by management

Multisite and Travel Requirement:

This is a multisite role that may require travel to other states as business needs arise. Flexibility to travel is required for the role.

Qualifications

• Candidates are required to possess a university level or specialized qualification in finance or accounting (oversea education background is preferable)
• Must possess a minimum of two years’ experience in accounting field, preferably in a multinational or similar environment.
• Security Clearance is Required
• Applicants must be authorized to work in the U.S. Visa sponsorship is not provided.

Preferred Qualifications

• Strong understanding of procurement processes, financial control, and cash management.
• Proficiency in financial software (e.g., SAP, Oracle, or similar ERP systems).
• Advanced Microsoft Excel skills (pivot tables, v-lookups, financial modeling).
• Knowledge of local tax regulations and compliance.
• Strong analytical and problem-solving skills.
• Attention to detail and ability to handle multiple priorities.

Why Join Us

TLScontact is an Equal Opportunity Employer - By Choice. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status or any other legally protected status.

Compensation and Benefits:

We provide a competitive salary: $71,544.00 - $76,544.00 annually.

Additional Compensation for certain positions: 8,33 % of the annual base salary.

This is an Exempt position, and employees in this role are [not] eligible for overtime pay in accordance with federal and state regulations.

How to Apply

To apply for this position, please submit your updated resume.

We will review applications on a rolling basis and contact shortlisted candidates for interviews.

Equal Opportunity Employee

All qualified applicants will receive consideration for employment and will not be discriminated against based on race. color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, or any other consideration prohibited by law or contract.

Compliance with Disability Laws

It is the policy of LanguageLine that qualified individuals with disabilities not be discriminated against because of their disabilities in regard to job application procedures, hiring, and other terms and conditions of employment. It is also our policy to provide reasonable accommodation to qualified individuals with disabilities in all aspects of the employment process. We are prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship.

VEVRAA

Federal Contractor requesting appropriate employment service delivery systems, such as state workforce agencies and local employment delivery systems, to provide priority referrals of protected veterans.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-I.35 (c).