What are the responsibilities and job description for the Administrative Receptionist - Contractor (OC25006) position at TMEIC Corporation Americas?
Job # OC25006
Job Title: Administrative Receptionist
Office Location: Houston, TX
Business/Department: Administration
Sales Territory, if applicable
General Role Description
Receive and assist visitors and callers as the first point of contact with the Company and provide administrative services
Role Accountabilities
- Greet visitors, evaluate their needs, and notify their hosts, refer, or respond appropriately, with discretion and confidentiality, ensuring company and personal information is protected
- Evaluate incoming calls and respond or refer, as appropriate, with discretion and confidentiality, ensuring company and personal information is protected
- Ensure compliance with the visitor management system, including visitor usage, identification verification, signatures, badges, and recordkeeping and reporting
- Provide services in the Company's print center, as applicable
- Plan, organize, and execute arrangements for business meetings; prepare and distribute materials, minutes, and associated documents and communications, as requested
- Ensure travel and lodging arrangements are coordinated with the Company’s travel agent, as requested
- Plan, organize, and administer a variety of Company activities, as requested
- Ensure sufficient and appropriate office supplies are available for the office, as requested
- Coordinate with vendors for office services and maintenance, as requested
General Employee Accountabilities
- Bring full effort to bear on tasks assigned by manager
- Give manager best advice
- Give earliest notice when work cannot be delivered as specified
- Cooperate and collaborate with peers and interact cross-organizationally as specified by manager
- Exemplify Company Core Values: Integrity, Client Focus, Team Orientation, and Personal Commitment
- Comply with all Company policies, practices, and procedures and all regulations and laws
- Recommend viable improvements proactively
- Ensure effective utilization of business tools and processes
Minimum Qualifications
- High school diploma or equivalent
- 2 years' receptionist experience in a professional office environment
- Demonstrated successful experience safeguarding sensitive information with discretion and confidentiality
- Demonstrated successful experience with administrative, clerical, and office systems and equipment
- Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts
- Demonstrated successful and positive personal leadership, interpersonal, organizational, administrative, and communication skills
- Demonstrated continuous improvement in areas of responsibility
- Proficiency in Microsoft Windows, Outlook, Excel, Word and PowerPoint
- Availability to travel less than 5%
Preferred Qualifications
- Associate degree in a related field of study
- 5 years of administrative experience in a global, high growth, engineering services organization
- Demonstrated experience with a visitor management system
Link to TMEIC Corporation Americas website: https://www.tmeic.com/. To be considered an applicant for any available positions, individuals must complete an online job application for each posting. A resume may be attached to the online application but is not considered a substitute for the information in the application. Applications will be considered only for the specific position for which the application is submitted.
EEO/AA/M/F/Vet/Disability Employer
