DOT Fleet Manager

Description

TMG Operating LLC is the management company for multiple service companies located primarily in Midland Texas. We are a leader in technology, developing cutting-edge sensor, and automation control systems that help to reduce costs and increase safety in our clients' operations. Our operations are rapidly expanding to include innovative technologies and automation in the Oil industry. The original company began in 2008 and initially manufactured original equipment for various industries. Beginning in 2016, our business shifted to focus on providing services in the Oil & Gas Industry.

The DOT Fleet Manager oversees all commercial vehicle assets, rentals, and related assets, including their operations, conditions, external and internal policy compliance, DOT employees, and overall performance.

You will ensure that vehicles, related assets, and equipment are being utilized to their fullest potential in a safe and cost-effective manner. The DOT Fleet Manager has full responsibility for creating, implementing, and maintaining companywide driver compliance and fleet safety. You will also maintain all federal, state, local and FMCSA regulatory compliance filings for the Fleet. Process and maintain all drivers’ records and compliance with federal and state regulations. Ensure that all drivers are well informed and aware of changes and updates in regulations/requirements as directed by corresponding agencies (such as FMCSA, DOT, PHMSA, OSHA) and work with the HSE Manager. You should demonstrate sound judgment and adherence to compliance regulations; possess strong skills in administrative policy and procedure development and demonstrate strong relationship building and problem-solving skills. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Supervisory Responsibilities

• Interviews, Hires, and Trains New Staff in The Department.
• Oversees the Daily Workflow of The Department.
• Conducts performance evaluations that are timely and constructive.
• Handles discipline and termination of employees following company policy.
  
  

Responsibilities

• Oversees the end-to-end lifecycle of each company-owned commercial vehicles, rentals, and related assets.
• Researching the best vehicle types and building a fleet based on a company’s operations and budget, then supervising their procurement.
• Determines whether to rent, sell, reassign, or retire a vehicle that is no longer capable of serving its intended purpose.
• Efficient asset utilization planning.
• Vehicle inspection and maintenance.
• Real-time vehicle location tracking.
• Vehicle performance monitoring, record keeping, and improvement.
• Issues and bottlenecks detected in fleet operations.
• Fleet’s performance and expenses.
• Budgets and major fleet purchases.
• Costs of fleet operations.
• Plans and sets fleet-level targets.
• Procure vehicles, whether through lease, purchase, or other means, according to company requirements.
• Register, obtain licenses, and insure the company’s vehicles.
• Secure vehicles and relevant assets.
• Partner with reputable repair and maintenance shops or in house mechanics.
• Oversee and schedule vehicle inspection, maintenance, and servicing to minimize downtime.
• Maintain all vehicle information and inspection records.
• Reduce unnecessary expenses and increase fuel efficiency.
• Secure the fleet’s compliance with applicable regulations.
• Analyze fleet performance data and improve accordingly.
• Report fleet performance and finances to upper management.
• Maintain and update all Driver Qualification Files (includes insurance certificates, physicals, valid driver’s license, vehicle registration, etc.).
• Provide training/seminars to all drivers, as applicable, under corresponding state and federal regulations.
• Prepare and maintain records of all drug and alcohol tests (including random drug and alcohol screening), as required.
• Responsible for all Federal, State and Local operational regulatory filings. Prepare and maintain detailed spreadsheet referencing the permit or certificate’s title, purpose, cost, effective/expiration date, etc.
• Work with the HSE Manager to maintain and update a Safety Program that also includes the benchmarks for compliance both with company programs and DOT requirements.
• Research Industry Best Practices and stay abreast of changes or developments in the industry that increases safety and adds value to drivers, to include identifying systems, technology, etc.
• Preparing a written Fleet Management program detailing how the feet is managed, lay out expectations, incentives, benefits, etc.
• Work with the HSE Manager and HR Director to establish Written Hiring Guidelines that would assist in the identification of qualifications, testing, background, DMV, etc.
• Establishes onboarding process and safety training sessions for all drivers and is the process owner for all driver related safety training.
• Maintains Tax and Registration Filings including IFTA, UCR, etc.
• Provides support with analysis of HOS, Safety and Maintenance compliance with applicable law and company policy.
• Identifies regulatory compliance risks/concerns and make recommendations or take corrective actions to implement solutions to improve controls.
• Performs other job-related duties as assigned.
  
  

Skills

• Effective verbal and written communication skills.
• Basic Computer skills.
• Ability to prioritize and manage multiple tasks.
• Self-starter with detail-oriented work habits.
• Able to maintain confidentiality.
• Display professional demeanor.
• Good interpersonal skills; able to work well with a wide range of individuals.
  
  

Education And Qualifications

• High school diploma required.
• Minimum four (4) years supervisory experience plus
• Minimum four (4) years of work experience in DOT, Fleet management, and/or asset management.
• Knowledge of methods, techniques, and procedures involved in driver compliance.
• DOT, Hazmat experience.
• Valid Driver’s License.
• Knowledge of DOT/FMCSA processes (DataQ, UCR regulations etc.)
• Proficient PC skills (Word and Excel).
• Ability to communicate in English at an intermediate-advanced level (orally and in writing)
• Ability to read and write alpha and numeric in English. Legible handwriting.
• Interpersonal skills, customer service.
• Organized individual: ability to prioritize.
• Ability to function and perform effectively as a Manager and Supervisor.
• Ability to plan, organize, and direct the work of skilled, semi-skilled, and unskilled employees engaged in administrative functions and driving for the company.
• Ability to coordinate programs, prepare reports and maintain accurate records.
• Ability to work independently, extended hours, weekends and holidays as needed.
  
  

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Must be able to travel to company/site locations.
• Prolonged periods of walking.
  
  

Disclaimer

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
• The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
• The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.