Administrative Assistant II for Statewide Services

Position Description:

This position reports to the principal and under direction, performs a variety of clerical, secretarial, and other administrative functions required for the operation of the school and other instructional programs; performs other related duties as required. This position also ensures maintenance of confidential student records and interacts directly with students, parents/guardians, and instructional staff at the school. This is an 11-month position.

Specific Position Responsibilities:

• Responsible for implementing and maintaining all office and school recordkeeping systems (currently Skyward)

• Develop tracks records and reports related to average daily attendance.

• Uses both computer and manual filing systems which allow for efficient collection, retention, and retrieval of information; completes forms which include state and federal reporting purchase orders, online supply orders, conference/travel claims, timesheets, and evaluation forms.

• Creates and maintains student files utilizing an electronic student information management system.

• Using a computer, prepares, creates, and composes letters, reports, and other documents for the school or instructional programs; answers routine correspondence for the administrator(s); prepares documents from rough draft, notes, recordings, or oral instructions; prepares reports from confidential records; operates computer and standard office equipment; may provide technical support to staff.

• Acts as liaison between the school and the general public; greets and directs visitors; addresses standard inquiries by letter, phone, e-mail, fax or personal contact; maintains internal communication system insuring instructional, probation, and support personnel are kept informed of needed information; interacts with and assists students when necessary; assists students and parents/guardians as necessary; communicates as necessary with supervisor; maintains confidentiality of records.

• Generates daily substitute list; assists in arranging and scheduling substitute and temporary employees for the school; greets substitutes and assists with directions and questions; assists administrator and other staff in planning and preparing for staff meetings, in-services, conferences, workshops; assists in the development of office procedures; ensures appropriate security and safety methods are employed within the office; orders supply. Performs other appropriate duties as assigned.

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• Help to plan an implement school activity, communicating with staff regarding the planned activities not limited to committee meetings, newsletters, emails, phone calls.

• Utilize the school callout system Blackboard to communicate with stakeholders regarding closures, emergency information, and/or school announcements.

• Seek to professionally grow by attending workshops, webinars, conferences etc. obtaining more knowledge and professional growth for the individual.

Knowledge

• Intermediate computer skills

• Clerical skills: filing, typing, drafting correspondence, etc.

• Customer and personal service

• Grammar/spelling

• Mathematics knowledge

Skills:

• Active learning

• Active listening

• Reading comprehension

• Service orientation

Abilities:

• Adaptability

• Work independently and take initiative

• Respond effectively and positively to feedback.

• Work cooperatively with others and participate effectively in a team setting.

• Strong, positive interpersonal skills

Education and Experience:

Graduation from an accredited college or university with an associate’s degree AND experience equivalent to two years of increasingly responsible full-time secretarial or office clerical work.

OR

Qualifying full-time secretarial or office clerical experience may be substituted for the required education on a year-for-year basis; additional qualifying education at an accredited college, business school or technical institute in secretarial science may be substituted for the required experience on a year-for-year basis to a maximum of two years

To Apply:

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Please e-mail a cover letter, resume, and contact information for three professional references to June.Smith@tsbtigers.org

Pursuant to the State of TN's policy of non-discrimination, the Department of Education does not discriminate on the basis of race, sex, religion, color, national or ethnic origin, sexual orientation, age, disability, or military services in its policies, or in the admission of, access to, treatment, or employment in its programs, services, or activities.

Job Type: Full-time

Pay: $3,595.00 - $5,380.00 per month

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $3,595 - $5,380