Accounting

For a surveying company with 20 employees that bills services on an hourly rate, the accounting needs can be divided into categories. Here’s a detailed list of what the company might require:

1. Time Tracking and Billing

• Time tracking software to record billable hours for each employee.
• Hourly rate records for each employee or position.
• Project tracking to assign hours worked to specific projects or clients.
• Invoicing system to generate client bills based on recorded hours.
• Overtime tracking for employees working over standard hours.

2. Payroll Management

• Employee payroll software to handle wages, including:
• Regular hourly rates.
• Overtime rates (if applicable).
• Bonuses or incentives.
• Tax withholdings and deductions (e.g., federal, state, and local taxes).
• Employee benefits accounting (e.g., health insurance, retirement plans).

3. Revenue and Expense Tracking

• Revenue tracking to monitor income from hourly billing.
• Expense tracking for:
• Equipment and tools.
• Vehicles and fuel (for fieldwork).
• Office rent and utilities.
• Software subscriptions.
• Professional licenses and certifications.

4. Employee-Related Costs

• Employee training and development costs (e.g., certifications, workshops).
• Travel expenses for fieldwork.
• Uniforms or safety gear costs.
• Workers’ compensation and liability insurance.

5. Accounting and Financial Reporting

• Chart of accounts to categorize revenues and expenses.
• Accounts receivable tracking for unpaid invoices.
• Accounts payable tracking for company expenses.
• Profit and loss (P&L) statements for project profitability.
• Budgeting tools to manage operational costs.

6. Compliance and Legal Requirements

• Record-keeping for tax compliance (e.g., employee W-2s, 1099s for contractors).
• Compliance with labor laws (e.g., Fair Labor Standards Act for hourly employees).
• Business licenses and permits.

7. Project-Specific Accounting

• Cost accounting for individual projects, including:
• Employee hours.
• Materials used (if any).
• Equipment depreciation or rental costs.
• Estimation tools for project bids and proposals.

8. Client Management and Reporting

• Client records for billing and service history.
• Reporting tools to provide clients with detailed breakdowns of billed hours.

Recommended Tools

• Accounting Software: QuickBooks, excel, word, etc...

Compensation based on experience

Job Type: Full-time

Pay: $65,000.00 - $85,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Ability to Relocate:

• Clarksville, TN 37043: Relocate before starting work (Required)

Work Location: In person

Salary : $65,000 - $85,000