What are the responsibilities and job description for the Executive Assistant and Receptionist position at TNT Manufacturing?
Position Summary:
MitWellness is a leading dietary supplement manufacturing facility, committed to producing high-quality, safe, and effective products. Our team is dedicated to innovation, excellence, and customer satisfaction. We are seeking a dynamic and organized Executive Assistant & Receptionist with superior customer service skills to join our team and support our operations.
The Executive Assistant & Receptionist will play a vital role in maintaining the smooth operations of our front office and providing essential support to our executive team. The ideal candidate will be professional, proactive, and capable of handling a wide range of administrative and executive support-related tasks.
Key Responsibilities:
- Greet visitors and direct them to the appropriate personnel.
- Answer and route incoming phone calls, take messages, and manage the company switchboard.
- Maintain a tidy and welcoming reception area.
- Oversee the scheduling and management of conference rooms.
- Receive, sort, and distribute mail and deliveries.
- Provide high-level administrative support to the President.
- Manage the President’s calendars, including scheduling appointments, meetings, and travel arrangements.
- Organize and prepare materials for meetings and presentations.
- Draft, proofread, and edit agendas and draft minutes when requested, as well as internal/external correspondence, reports, and documents.
- Handle sensitive information with confidentiality and discretion.
- Assist in the preparation of reports, spreadsheets, and databases.
- Perform general clerical duties, including photocopying, faxing, and mailing.
- Coordinate office supplies and equipment, ensuring proper inventory levels.
- Assist in organizing company events and meetings.
- Provide backup support to other administrative staff as needed.
- Bachelor’s degree or equivalent experience in business administration, communications, or a related field is preferred.
- Proven experience as an executive assistant, receptionist, or in a similar role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management software.
- Exceptional organizational skills and attention to detail.
- Strong verbal and written communication skills. Bilingual in Spanish a plus.
- Ability to multitask and prioritize workload efficiently.
- Professional, polite, and attentive attitude.
- Ability to work independently and as part of a team.
- Competitive salary and performance-based bonuses
- Health, dental, and vision insurance
- Paid time off and holidays
- 401(k) plan with company match
- Opportunities for professional development and career growth
- Friendly and inclusive workplace culture
MitWellness is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Type: Full-time
Pay: $47,000.00 - $53,000.00 per year
Benefits:
- Flexible schedule
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $47,000 - $53,000