What are the responsibilities and job description for the Executive Assistant position at Urban Neighborhood Initiative?
Role Summary
The Executive Assistant to the President and CEO at Urban Neighborhood Initiative (UNI) in Kansas City, Missouri, plays a pivotal role in supporting the organization's leadership and facilitating effective communication with the Board of Directors (BOD) and various committees. This position is responsible for managing the President and CEO's calendar, email correspondence, and administrative tasks, while also coordinating BOD and committee meetings, maintaining accurate records, and overseeing the handling of UNI communication, including digital and print communication. The ideal candidate will possess strong organizational, communication, and multitasking skills, with the ability to maintain confidentiality and discretion in a dynamic and collaborative environment. This role offers an opportunity to contribute to the mission and vision of UNI by providing essential support to the executive leadership team and facilitating the smooth operation of the organization.
Experience | Education | Skills
- Bachelor’s degree in business administration, communications, or a related field preferred, or an equivalent combination of education and relevant experience.
- Proven experience as an executive assistant or similar role, supporting senior executives or board members.
- Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
- Strong written and verbal communication skills, with attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with calendarmanagement and email systems.
- Ability to maintain professionalism and discretion when handling confidential information.
- Flexibility and adaptability to changing priorities and deadlines in a fast-paced environment.
- Knowledge of non-profit organizations and board governance practices is a plus.
- Social media management and content creation
- Nonprofit and board governance.
- Budget management and tracking expenses.
Responsibilities
- Manage the President and CEO's calendar, scheduling appointments, meetings, and travel arrangements efficiently.
- Handle all incoming and outgoing emails for the President and CEO, ensuring timely responses and prioritizing urgent matters.
- Act as the primary point of contact for communications between the President and CEO, the Board of Directors (BOD), and various committees.
- Maintain accurate records of the BOD and committee members, including roster, terms, and contact information.
- Coordinate BOD and committee meetings, including preparing agendas, distributing materials, scheduling, and arranging meeting logistics.
- Take minutes during BOD and committee meetings, ensuring accurate documentation of discussions, decisions, and action items.
- Oversee the handling and distribution of UNI communications, ensuring prompt and appropriate responses to incoming correspondence.
- Assist with board management tasks, including coordinating annual giving campaigns, preparing reports, and compiling board dossiers.
- Provide general administrative support to the President and CEO as needed, including drafting correspondence, preparing presentations, and conducting research.
- Maintain confidentiality and discretion in handling sensitive information and matters related to the organization's operations and leadership.
- General office administration to include; answering the phone, visitor management, conference room, and shared space facilitation.
Employee Benefits: 100% employer-paid medical insurance (vision, dental, health), short & long-term disability, basic life/AD&D, accident insurance, FSA, generous PTO, company holidays, and flexible work schedule.
Job Type: Full-time
Pay: $50,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Flexible spending account
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Ability to Commute:
- Kansas City, MO 64108 (Required)
Ability to Relocate:
- Kansas City, MO 64108: Relocate before starting work (Preferred)
Work Location: In person
Salary : $50,000 - $65,000