Accounts Payable Manager

About Tobin Scientific

Tobin Scientific is a leading provider of cold chain, ambient storage, and transport & logistics services for the biopharma industry, and is one of the fastest growing companies in Massachusetts. Serving a diverse array of clients in life sciences, university, government, and more, we're recognized for our expertise in ensuring the safety and security of temperature-sensitive products during transport and storage. Our cGMP storage solutions are custom-built for the pharmaceutical and biotech industries, managing mission-critical consumables, equipment, raw materials, and finished goods with precision. Nationally acclaimed for laboratory relocation, principal investigator support, and other logistics services, Tobin Scientific's holistic approach and commitment to excellence make us an integral player in life science services.

Position Overview

As the Accounts Payable Manager, you will be responsible for managing all aspects of the accounts payable process, ensuring timely and accurate processing of invoices and vendor payments for multiple locations. This position will report directly to the Controller and is an in-office position located at our Corporate Headquarters in Beverly, MA.

Key Responsibilities

• Review vendor invoices for completeness and accuracy, vouch vendor invoices in Net Suite and accurately code expenses.
• Manage the Accounts Payable mailbox, maintain vendor relationships and manage correspondence.
• Maintain accurate accounts payable balances by reconciling vendor statements, research and correct discrepancies, ensuring payments are applied correctly and open balances are accurate.
• Process requests for new vendors, obtaining vendor onboarding and W9 forms as needed.
• Facilitate weekly Payment runs for multiple forms of payment (ACH, Check, etc.)
• Serve as the subject matter expert in Emburse and Corporate Travel Policy, including creating new accounts and issuing new credit cards
• Monitor, audit and approval of all T&E reimbursement requests in Emburse, working with employees to resolve any discrepancies
• Monitor and approve all corporate card transactions in Emburse, working with employees to resolve any discrepancies
• Assist with other projects as requested from time to time

Qualifications:

• Understanding of basis accounting concepts and applications – prior knowledge of general ledger and accounting functions preferred
• Demonstrated excellent oral and written communication skills
• Strong problem-solving skills, documentation skills, research and resolution skills and data analysis skills
• Possess strong organizational and time management skills
• Ability to handle a fast-paced environment with multiple priorities and constantly changing workload
• Willingness to work in a team environment and assist co-workers or supervisors with other duties, as required
• Ability to multitask, adapt with change quickly and follow tasks through to completion

Experience:

• Bachelor’s degree in Accounting, Finance or related field
• 3 years’ experience in full cycle A/P Processes
• Experience with NetSuite preferred but not required
• Proficient in Microsoft Office suite

Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law.

Tobin Scientific is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are committed to creating an inclusive environment for all our employees.