Program Manager

The position is located in Sells, AZ.

Position Summary:

Under general supervision, accomplishes the program's objectives by managing the planning, organizing and supervising of all functions required to develop, implement and operate an assigned program.

The work is normally reviewed upon completion, with occasional spot checks while in process, to ensure accuracy, timeliness and conformance to established standards; major work tasks are covered by instructions or procedures and unusual situations are referred to a department manager.

Essential Duties and Responsibilities (Depending on area of assignment, incumbent may not be required to perform some of the duties listed below.):

• Develops program goals, objectives and policies in accordance with a strategic plan and applicable laws, regulations, ordinances, and regulatory agencies.
• Oversees and participates in the day-to-day operation of the program.
• Implements the program's strategic planning components related to the department, including developing, researching, coordinating, and implementing strategies relating to the function of the program and other areas as developed and/or assigned.
• Develops the strategic plan with other programs connected to or impacted by program as assigned.
• Achieves financial objectives by preparing and administering budgets; presenting and recommending budgets for Legislative approval.
• Coordinates the development of grant proposals to meet identified priorities.
• May serve as initial Project Director for grants as appropriate to ensure timely implementation of awarded grants.
• Conducts research, analyzes information, prepares and submits reports as required to improve program services according to established time frames.
• Conducts annual program evaluation and assessment of program components and staff, according to established policies, procedures and regulations.
• Serves as a member of the department's management team.
• Creates specific implementation plans as appropriate, using long term planning tools and involving appropriate stakeholders such as individuals, families, schools, communities and other agencies.
• Uses established systems and policies to facilitate program outcomes, sharing of resources and promoting effectiveness and accountability.
• Identifies and secures additional funding sources to continue and expand program services, including federal grants.
• Makes program services accessible in all areas of the Tohono O'odham Nation (Nation) and to all members of the Nation.
• Increases management's effectiveness by recruiting, selecting, orienting, training, coaching, counseling and disciplining managers; communicating values, strategies, and objectives; assigning accountabilities; planning, monitoring, and appraising job results; developing a climate for offering information and opinions; integrating functional objectives; providing and participating in educational opportunities.
• Maintains professional knowledge by conducting research, attending seminars, educational workshops, classes and conferences; reviewing professional publications; establishing networks; participating in professional societies; conferring with representatives of contracting agencies and related organizations.
• Performs other job related duties as assigned and contributes to a team effort.
• Organizes events and conducts outreach and marketing activities to raise awareness within the Nation.

Knowledge, Skills, and Abilities:

• Knowledge of the Tohono O'odham culture, customs, and traditions.
• Knowledge of the economic, educational, health and social problems of Native Americans.
• Knowledge of applicable federal, state, tribal laws, regulations and requirements.
• Knowledge of budget preparation and grant/proposal writing and administration.
• Knowledge of tribal, federal and state accounting, purchasing, auditing and human resources policies and procedures.
• Knowledge of effective principles and practices of management and supervision.
• Knowledge of statistical compilation and analysis.
• Skill in preparing, reviewing, and analyzing operational and financial reports.
• Skill in budget preparation and administration; grant/proposal writing and administration.
• Skill in analyzing problems, projecting consequences, identifying solutions and implementing recommendations.
• Skill in supervising, training, and evaluating assigned staff.
• Skill in operating various word-processing, spreadsheets, and database software programs.
• Skill in providing superior customer service to external and internal customers.
• Ability to communicate efficiently and effectively both verbally and in writing.
• Ability to work extended hours and various work schedules.
• Ability to travel long distances throughout the Tohono O'odham Nation.
• Ability to demonstrate a high level of sensitivity to community issues and concerns.
• Ability to interpret applicable federal, state, county and local laws, regulations, and requirements.
• Ability to prepare research reports, position papers, and tribal and grant reports.
• Ability to facilitate meetings, conferences and training for staff and others.
• Ability to establish and maintain positive and effective working relationships with other employees and the general public.
• Ability to maintain privileged confidential information.

Minimum Qualifications:

• Bachelor's Degree in Business or Public Administration and three year's management experience in program and/or grant administration, or an equivalent combination of training, education, and work experience, which demonstrates the ability to perform the duties of this position.
• Two years of supervisory experience.

Licenses, Certifications, Special Requirements:

• Upon recommendation for hire, a criminal background check is required to determine suitability for hire, including a 39-month Motor Vehicle Record.
• May require possessing and maintaining a valid driver's license, (no DUIs or major traffic citations within the last three years).
• If required, must meet the Tohono O'odham Nation tribal employer's insurance requirements to receive a driver's permit to operate program vehicles.
• Based on the department's needs, incumbents may be required to demonstrate fluency in both the Tohono O'odham Language and English as a condition of employment.