What are the responsibilities and job description for the PURCHASING ASSISTANT position at Toledo Clinic?
General Summary:
Works under the supervision of the Purchasing Manager
Principal Duties & Responsibilities:
Example of Essential Duties:
- Ensures proper document flow and appropriate authorization between purchasing and other departments.
- Maintains vendor and department filing systems.
- Issues purchase order documents based on approved requisitions.
- Updates vendor pricing monthly.
- Distributes product and reporting information to departmental heads.
- Updates and maintains order guides per department.
- Investigates back orders and reports any problems to department managers.
- Recommends areas for improvement in the purchasing process.
- Handles product returns to vendors and ensures proper credit is issued.
- Assist in product sourcing.
- Delivers and dispenses in stock items to departments.
Other Essential Duties May Include (but are not limited to):
- Receives and delivers incoming supplies and equipment to departments within the clinic, according to procedures.
- Assists with departmental projects and contract bidding.
- Other duties as assigned.
Knowledge, Skills & Abilities Required:
Required:
- Knowledge of computer applications (Word, Excel, Lotus) helpful.
- Excellent communication skills and the ability to work independently to meet deadlines required.
- Skill in establishing and maintaining effective working relationships with staff and vendors.
- Consistently arrives at work, in professional attire, on time and completes all tasks within established time frame.
- Seeks appropriate tasks when primary tasks are completed and assists co-workers as needed.
- Demonstrates adaptability to expanded roles.
Education: HS diploma or GED.
