Secretary - Career and Technical Education - 2025-2026 School Year

Primary Purpose:

Ensure the efficient operation of the Career & Technical Education Department and serve as the administrative assistant to the Director of CTE. Work under general supervision and support the CTE staff on secondary campuses. Handle confidential information and frequent contact with all levels of district employees, outside stakeholders, including the general public and industry/community partners.

Qualifications

Education/Certification:

High school diploma or equivalent

Special Knowledge and Skills:

Experience:

One to three years secretarial, preferably in Career and Technical Education

Major Responsibilities and Duties:

1. Serve as secretary for CTE Director – communicate with parents, community, administrators, teachers and other TISD staff; answer incoming phone calls and distribute clear messages in a timely manner
2. Effectively prepare, duplicate, file and distribute correspondence for CTE Department including documents such as manuals or memos
3. Demonstrate responsible fiscal control of assigned program budgets, including purchasing, invoicing, receiving and inventorying items at multiple locations and with multiple funding sources
4. Become familiar with school budgetary codes and ensure purchases are coded appropriately
5. Maintain all office machines and keep in working condition, submit work orders when necessary
6. Process and file all federal, state and local CTE and CTSO related forms, including but not limited to, registration and student certifications
7. Maintain the CTE web page(s)
8. Collect, maintain copies of and submit travel receipts from campuses and file via CTE Dept. Policy
9. Support CTSOs by receiving, depositing and tracking funds, filing reports with appropriate parties including but not limited to class fees, dues, fundraisers
10. Complete appropriate reports as needed including but not limited to FFA Ag Show, Professional Development, other CTSO events and reports for both campus and administrative level
11. Enter and assist in maintaining date into online programs necessary for CTSO functioning.
12. Coordinate meetings – arrange for facilities, contact participants, prepare materials and supply refreshments, clean up after
13. Coordinate registration, travel and housing arrangements for Director, teachers and students when applicable in a timely and efficient manner
14. Perform other duties and responsibilities as needed
15. Demonstrate initiative to develop needed skills applicable to performance of assigned duties