DMV Clerk

Description

Summary:

Handles all transactions relating to titling. Updates and maintains DMV files to ensure accurate information on titling.

Essential Duties include the following. Other duties may be assigned:. 

Reconciles checks from DMV.

Accurately cuts checks to DMV and posts the license fees.

Reconciles the license fee schedules and cuts refund checks to guests.

Maintains name files by merging and correcting duplicate names as appropriate. Updates CRM, vehicle registration status sheets.

Processes all new and used vehicles for registration in the state in which they will be titled.

Prepares accurate tax and title documents.

Prepares and submits documents for new vehicle licensing and used vehicle transfers.

Verifies that funds have been collected and the correct lienholder paid off before processing title applications.

Signs over titles for all wholesalers who have paid in full. Prepares a monthly report to management of any funds not collected from wholesalers due to missing or incomplete title work.

Processes any renewals of dealer tags needed for demo vehicles, loaner vehicles, and rental vehicles as needed.

Checks and verifies the accuracy in the application and ensures all information needed for transfer, registration, and licensing is accurate.

Prepares daily sheet for all titling documents going to DMV.

Calls banks and DMVs for title follow up.

Distributes new car license plates, registrations, titles, and emblems to guests or used car dept.

Keeps managers updated on any “heat” situations or titling problems.

Provides a current list of outstanding titles to the DMV Manager at the end of month.

Compiles and maintains a complete list of all outstanding title work.

Stays up to date on title regulations.

Assists the Business Office with other duties as assigned.

Maintains a professional appearance and neat work area.

Qualifications

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• Associate degree (A.A) from an accredited college or technical school, four years related experience, or one to two years equivalent combination of education and experience.
• Basic computer skills required such as Microsoft Word and Excel are required

Skills and Abilities:

• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to guests, and other associates of the organization.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of guests or associates of the organization.
• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Physical Demands: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and fumes or airborne particles. The noise level in the work environment is usually moderate.