What are the responsibilities and job description for the Finance Secretary Jr High School position at Tooele County School District?
- Provides supporting documentation and information of internal process required for audit (balance and create daily deposits, receive all monies and enter into correct accounts, etc.) .
- Collects funds from student events, student fees (class fees, ticket sales, yearbook purchases, etc.) and ensures the accuracy and timely completion of transactions.
- Maintains financial records related to activities and events (class fees, ticket sales, yearbooks, dances, fund raisers, club activities, student projects, etc.) and ensures completeness and availability of records and compliance with district policy and established regulatory guidelines.
- Monitors financial procedures with individuals responsible for school site financial operations (students activities, fund raisers, bookstore, athletic department, clubs, etc.) to provide services within established guidelines.
- Prepares written materials and electronic financial information (account status, ticket revenue, registration, refund checks, fees, gifts and grants, general funds, etc.) to document activities, provide reference, convey information and comply with established financial, legal and administrative requirements.
- Processes financial information (purchase orders, time cards, requisitions, etc.) to maintain accurate balances and ensure compliance with established accounting practices.
- Researches discrepancies of financial information and documentation (student fees, purchase orders, invoices, etc.) to ensure the accuracy and adherence to established procedures prior to processing.
- Compiles financial information related to work assignments (purchase orders, time cards, requisitions, etc.) and provides required documentation and processing information.
- Participates in meetings, in-service training, workshops, etc. as required to convey and gather information required to perform job functions.
- Performs general and program specific clerical functions to support departmental activities (distribute purchase orders, prepare mailings, maintain postage machine, registration forms, order new keys, scheduling, copying, faxing, etc.)
- Requests parents, warehouse, and district office staff to provide cost information, purchasing and securing items.
- Responds to inquiries of staff and administration regarding financial procedures and provides information, direction, and referral sources.
- Ability to describe problems and work orally or in writing to supervisor as required.
- Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
- Ability to carry out instructions furnished in written or oral form.
- Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed for position.
- Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, Outlook, electronic mail).
- Ability to problem solve job-related issues.
- Ability to work with a diverse group of individuals.
- Ability to process paperwork accurately according to standardized procedures.
- Ability to maintain confidentiality of information regarding students, employees and others.
- Organizational and time management skills.
- Knowledge of office management procedures.
- Knowledge of laws and regulations, District policies and procedures, principles, guidelines, and best practices related to department (e.g., Pupil Services, Human Resources, Facilities and Business).
- Works in standard office and school building environments.
- Ability to work outdoors during outdoor student activities.
- Graduation from high school.
- Minimum 21 years of age.
- College level course work in accounting, finance, business, word processing, and office procedures preferred.
- Successful experience with office management in related area preferred.
JobID: 9147
Position Type:
Secretarial/Clerical/School Secretary
Secretarial/Clerical/School Secretary
Date Posted:
1/17/2025
1/17/2025
Location:
Stansbury Jr. High School
Stansbury Jr. High School
Closing Date:
Open Until Filled
Open Until Filled
Finance Secretary
Under the direct supervision of the School Principal the Finance Secretary provides support to department activities with specific responsibility for an array of fiscal services for student body and school site activities. Reports and updates fiscal information and ensures that fiscal practices are followed and disbursement of funds are within proper district and legal guidelines.
Job Summary:
Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the department.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.
Travel Requirements
Limited travel to and from meetings may be required.
Knowledge, Skills and Abilities
Physical and Mental Demands, Work Hazards
Qualification Profile
Hence providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
Hence providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
FLSA Status: Non-exempt
Contract
Full time, 220 days, paid over 12 months
Support Professional Employees Salary Schedule, W1 - $19.85 an hour.
Benefit eligible at a full time classified rate, retirement eligible
10 days sick leave, 8 days annual leave
Full time, 220 days, paid over 12 months
Support Professional Employees Salary Schedule, W1 - $19.85 an hour.
Benefit eligible at a full time classified rate, retirement eligible
10 days sick leave, 8 days annual leave
