What are the responsibilities and job description for the Reception and Office Services Specialist position at Topsham Tractor And Equipment?
About us
Responsibilities:
- Greet and welcome visitors in a professional and friendly manner
- Answer and direct phone calls, take messages, and provide information to callers
- Manage incoming and outgoing mail, packages, and deliveries
- Maintain office supplies inventory and place orders as needed
- Assist with basic bookkeeping tasks
- Perform clerical duties such as filing, photocopying, scanning, and faxing
- Assist with proofreading documents for accuracy and completeness
- Reconciles select accounts monthly
- Ensures that all manufacturer accounts including warranty claims, rebates, interest, and co-op advertising accounts are current and accurate.
- Prepares sales tax reports in a timely, accurate manner
- Oversees collection of past due accounts
- Compiles information and prepares reports as requested by management and/or dealer principal
- Processes paperwork for new employees
- Keeps all manufacturer's catalogs and price lists updated
- Tracks customers through system for mailings, marketing, and other correspondence for sales department
- This position may require traveling between branch locations
Requirements:
- Previous experience as a receptionist or administrative assistant preferred
- Proficiency in using Microsoft for email communication, calendar management, and document editing
- Familiarity with phone systems and ability to handle multiple phone lines efficiently
- Strong organizational skills with the ability to prioritize tasks and manage time effectively
- Attention to detail and accuracy in data entry and proofreading tasks
- Excellent verbal and written communication skills
- Ability to work independently as well as part of a team in a fast-paced environment
Job Type: Full-time
Pay: $19.00 - $24.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Weekends as needed
Experience:
- Microsoft Office: 1 year (Required)
- Administrative: 1 year (Required)
Ability to Relocate:
- Topsham, ME 04086: Relocate before starting work (Required)
Work Location: In person
Salary : $19 - $24
