Administrative Support Specialist/Task Manager

Thank you for your interest in Torch Technologies. We’re an award-winning, 100% employee-owned company based in Huntsville, Alabama. Recognized as a top 100 defense company, we’re dedicated to supporting our nation’s military. Our guiding principle, “Lighting the Pathway of Freedom,” reflects our commitment to excellence, cooperation, integrity, and reliability. As a Certified Evergreen ESOP, our dedication is to continuously develop and maintain our company’s success for the next century, securing a prosperous future for our employee-owners for generations to come. Join Torch and be a part of shaping the future!

Job Title

Administrative Support Specialist/Task Manager

Location

Massachusetts - Hanscom AFB - Hanscom AFB, MA 01731 US (Primary)

Job Description

Torch Technologies has an exciting opportunity for an Administrative Support/Task Manager providing support to the Command, Control, Communications, and Battle Management Division (C3BM) at Hanscom AFB, MA.

Command, Control, Communications, and Battle Management (C3BM) has been tasked with delivering an integrated Department of the Air Force (DAF) Battle Network providing resilient decision advantage and enabling the USAF, USSF, Joint, and Coalition Force to win against the pacing challenge. C3BM supports execution in many different focus areas. C3BM’s main efforts are Architecture and Systems Engineering (ASE), Operational Response Team (ORT), and multiple mission integration teams such as Air, Maritime and multiple acquisitions consisting of both the Advanced Battle Management System (ABMS) and Space.

The DAF BATTLE NETWORK is the integrated system-of-systems fusing sensors, effectors, and sustainment grids to build situational awareness, make operational decisions, and direct the force to create needed lethal and nonlethal effects in support of the Joint Force Commander’s scheme of maneuver. The DAF PEO C3BM has the responsibility of technically and programmatically integrating the DAF’s larger system-of-systems architecture needed to deliver an integrated Command and Control (C2) core function for the DAF, Joint, and Coalition forces, by teaming with all other DAF PEOs, as needed.

This position requires a highly motivated individual with administrative experience to include but not limited to the below job duties:

• Provide Administrative Support Specialist assistance that will provide a multitude of analysis, procedural competency and process improvement strategies with increasing levels of responsibility).
• Provide staff support for the senior managers and members of the organizational staff.
• Researching and compiling information pertaining to certain projects/topics, reviews Contract Data Requirements List (CDRL) packages, prepares factual, clear, concise, complete and appropriately coordinated written communications.
• Experience with Task Management Tool (TMT)
• Tracking and providing updates on all taskings to completion utilizing proactive coordination with assigned action officers and Senior Leadership. Taskings is defined to mean “suspense” and/or any task assigned to individuals/groups.
• Preparing staffing packages for review and coordination by both portfolio programs and Directorate senior leadership. Packages will be tasked using appropriate government- provided tasking tracker system and the Contractor will proactively coordinate completion with assigned leadership.
• Coordinating with the SharePoint Database Manager on Staff Package tracking and Master Task List SharePoint pages. This task includes coordinating the development and conduct management of SharePoint site for archiving all previous taskings/responses.
• Work with the Directorate Action Group (DAG) and program offices to develop and present Program Management Reviews (PMR) for all programs in the PEO portfolio on a bi-annual basis.
• Experience handling executive administrative duties in a high-pressure environment.
• Provides high level administrative support to 2-letter Director in the workplace, such as taking multiple calls, scheduling meetings, managing executive requests, and other office duties.
• Handles daily administrative tasks for a group of executive professionals to include creating reports and itineraries for leadership, oversees daily activities of the executive office area, and develops meeting agendas for executive briefings.
• Provides administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
• Maintains comprehensive and accurate records.
• Performs minor accounting duties.
• Organizes meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Answers phone calls in a polite and professional manner.
• Welcomes visitors and identifies the purpose of their visit before directing them to the appropriate department.
• Manages the multiple leaderships calendar, including making appointments and prioritizing the most sensitive matters. 
• Experience keeping up with complex schedules and maintaining high-level business relationships.
• Strong experience in time management and ability to meet deadlines.
• Verbal and written communication skills.
• Strong organizational skills and ability to multitask.
• Solid problem-solving and decision-making skills.
• Provide executive administrative support for the ASE front office, to include schedule management, meetings logistics, general orchestration of taskers and events, etc.
• Extremely Proficient in all Microsoft applications such as Word, PowerPoint, Excel, etc.
• Travel may be required.

Job Requirements

Minimum Required Qualifications:

Citizenship: Must be a US citizen
Clearance: Must have active Secret security clearance or be eligible to upgrade to Top Secret clearance
Education: Bachelors Degree in a related field and 12 years of experience in the respective professional discipline being performed, five of which are in the DoD.  Additional experience may be accepted in lieu of degree requirements.

 Preferred Qualifications:

Years’ experience: 5-7 years of related professional experience

• Experience with Task Management Tool (TMT)

 

U.S. Citizenship Required for this Position: Yes

Job Type: Regular Full-time

Security Clearance: Top Secret

Schedule: 40 Hrs/week

Work Location:  Hanscom AFB, MA

Travel: yes, 10-15%

Relocation Assistance Available: No

Position Contingent Upon Award of Contract: No

 

Benefits:

Torch Technologies is proud to offer a stable and professional work environment, a competitive salary, and an excellent, comprehensive benefit package including: ESOP participation, 401(k) match and safe-harbor contribution, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, Health Saving Accounts and Health Reimbursement Accounts, EAP, education assistance, paid time off, and holidays. 

 

Applying to Torch Technologies:

Only those candidates invited for an interview will be contacted. Employment at Torch Technologies is contingent upon the successful completion of a comprehensive background check.

Torch Technologies is committed to hiring and retaining a diverse workforce.  We are proud to be an Equal Employment Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability or any other protected class.

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